Difference between revisions of "2014 - 11/4: Tools for Life Team Meeting"

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==='''DIRECT SERVICE'''===  
==='''DIRECT SERVICE'''===  
*TFL Network Updates: - Martha
*TFL Network Updates: - Martha
*AT Tool Kits for ILCs - Nov 6th Training - Martha
**AT Tool Kits for ILCs - Nov 6th Training - Martha
 
* Credit-Able Update - CP & Daphne
* Credit-Able Update - CP & Daphne
**Credit-Able Strategic Planning Meeting - CP
**Credit-Able Strategic Planning Meeting - CP
*** Martha & Liz Teach Daphne Logistics - How's it going to find space? - Daphne
*** Martha & Liz Teach Daphne Logistics - How's it going to find space? - Daphne
*** Wednesday, Dec. 17th and Thursday, Dec. 18th  
*** Wednesday, Dec. 17th and Thursday, Dec. 18th


==='''STATE LEADERSHIP'''===  
==='''STATE LEADERSHIP'''===  
*Conferences/Trainings:
**GATE Update (See Below) - Ben S.
**GASHA Update - Ben S.
*Public Awareness:


*GATE Update - Ben S.
*Website/Wiki:
*GASHA Update - Ben S.
**Dollars & Sense Update - Liz & Daphne


*Dollars & Sense Update - Liz & Daphne
*Information & Assistance:
**TFL Hotline - How's it going? - Daphne
   
   
'''Partnerships:'''
'''Partnerships:'''
Line 33: Line 40:


'''New Business:'''
'''New Business:'''
*CDC
*UGA Regional Center on Learning Disabilities (RCLD) - AT Evaluations on Fridays - CP
*CDC Potential Project


==='''STATE OUTCOMES'''===  
==='''STATE OUTCOMES'''===  
Line 75: Line 83:




==='''GATE 2014'''===
==='''TFL Duties for GATE 2014'''===
 


Ben’s Duties


*Organizing Student Guides
*Organizing Student Guides
Line 89: Line 97:


*Staging materials for GATE
*Staging materials for GATE
Storage area for materials coming from exhibitors, sponsors
*** Storage area for materials coming from exhibitors, sponsors
Work area for GATE Team
*** Work area for GATE Team


*Prep for Event
*Prep for Event
Trolley directions to student center
*** Trolley directions to student center
MARTA directions
*** MARTA directions
From hotel to student center
*** From hotel to student center


*Day before
*Day before
Workspace for GATE Team at GATFL/AMAC
*** Workspace for GATE Team at GATFL/AMAC
Stuff packets
*** Stuff packets
Move stuff to Student Center
*** Move stuff to Student Center




*Last Resort Fund
*Last Resort Fund
Materials for display
**Materials for display
Tickets
*** Tickets
Reminder in email to participants – bring $1s
*** Reminder in email to participants – bring $1s
Change
*** Change
Change box
*** Change box
3-folds
*** 3-folds
Day of
**Day of
Set up table for ticket sales
*** Set up table for ticket sales
Sell tickets
*** Sell tickets
All day? Cut off?
*** All day? Cut off?


*Door Prizes
*Door Prizes
Prep list of door prizes ahead of time
*** Prep list of door prizes ahead of time
Remind exhibitors to bring prizes
*** Remind exhibitors to bring prizes


*Day of
*Day of
Set up PowerPoint / laptop in Ball room
**Set up PowerPoint / laptop in Ball room
8 AM Check in with exhibitors (clip board)
**8 AM Check in with exhibitors (clip board)
Door prize?
*** Door prize?
We draw/ they draw (Let us know who so we can announce)
*** We draw/ they draw (Let us know who so we can announce)
We give/ they give
*** We give/ they give
Collect/ Stage (locate) prizes for give away
**Collect/ Stage (locate) prizes for give away
List prizes on PowerPoint
*** List prizes on PowerPoint
Drawing  
*** Drawing  
Collect tickets from Last Resort Fund Table
*** Collect tickets from Last Resort Fund Table
Draw for prizes
*** Draw for prizes
Post on PowerPoint (announce winners)
*** Post on PowerPoint (announce winners)
Meet winners to claim prize
*** Meet winners to claim prize
Check ticket confirm winner
*** Check ticket confirm winner
Record name/district of winner
*** Record name/district of winner
Provide prizes
*** Provide prizes
Plan for unclaimed prizes at end of day.
***Plan for unclaimed prizes at end of day.


*Exhibitors
*Exhibitors
Collect Exhibit Descriptions from EventBrite  
*** Collect Exhibit Descriptions from EventBrite  
Round up exhibitors yet to register
*** Round up exhibitors yet to register
Solicit sponsorships
*** Solicit sponsorships
Remind exhibitors to bring door prize
*** Remind exhibitors to bring door prize


**Day of
**Day of
Loading dock directions/instructions
*** Loading dock directions/instructions
Guide posted at Loading dock
*** Guide posted at Loading dock
Manning the Exhibit desk in Exhibit Hall
*** Manning the Exhibit desk in Exhibit Hall
Wifi Passwords
*** Wifi Passwords
Electrical needs
*** Electrical needs




'''Next Meeting: November 18, 2014'''
==='''Next Meeting: November 18, 2014'''===


  Meeting Documentation
  Meeting Documentation

Latest revision as of 12:07, 3 November 2014

AGENDA

TFL BUSINESS

  • HR Update - CP
  • Orientation - How's it going? What's left?
  • TFL Strategic Planning Meeting
    • MS Projects - (Thank you, Liz for ordering!) - CP
    • Role & Responsibilities -> Individual Goals -> TFL Team Goals
  • TFL Contracts & Budget - CP
    • GAN $114,277 through December 11
    • All Submitted! - CP
  • TFL Advisory Council - Nov or Dec 2014 - CP

DIRECT SERVICE

  • TFL Network Updates: - Martha
    • AT Tool Kits for ILCs - Nov 6th Training - Martha
  • Credit-Able Update - CP & Daphne
    • Credit-Able Strategic Planning Meeting - CP
      • Martha & Liz Teach Daphne Logistics - How's it going to find space? - Daphne
      • Wednesday, Dec. 17th and Thursday, Dec. 18th

STATE LEADERSHIP

  • Conferences/Trainings:
    • GATE Update (See Below) - Ben S.
    • GASHA Update - Ben S.
  • Public Awareness:
  • Website/Wiki:
    • Dollars & Sense Update - Liz & Daphne
  • Information & Assistance:
    • TFL Hotline - How's it going? - Daphne

Partnerships:

  • DAS - $80,800! - CP

New Business:

  • UGA Regional Center on Learning Disabilities (RCLD) - AT Evaluations on Fridays - CP
  • CDC Potential Project

STATE OUTCOMES

  • AccessGA - Joy

TFL Team Updates!

  • Rachel:
  • Martha:
  • Liz:
  • Joy:
  • Daphne:
  • Ben S.:
  • Ben J.:


Update & Upcoming TFL Events

  • Roles & Responsibilities

2014

  1. November 4: Atlanta - 2014 MedTrade - What did you think?
  2. November 6: Macon - AT Tool Kits for ILCs Training - Martha, Daphne and Rachel
  3. November 6: Atlanta - LeadingAge Keynote - Liz
  4. Dec. 5: GATE - TFL EVENT
  5. Dec. 17-18: Atlanta - Credit-Able Strategic Planning Meeting - TFL Team

2015

  1. January 27-31: ATIA - Orlando - TFL Team - PLAN!
  2. Feb. 18-21: Chicago - International Learning Disabilities Association (LDA) Conference - (AT Solutions Lab & Presentations)
  3. Feb. 26-28: International Seating Symposium - Nashville - Liz & Ben
  4. Feb. 27-28 GSHA - Athens, GA - Ben S.
  5. March 2-7: San Diego CSUN - CP (Presenting)
  6. April 27-29: 2015 National ADA Symposium
  7. June 1-5: IDEAs - TFL EVENT - ALL
  8. June 1-3: m-Enabling - CP, CL & JK
  9. June 7-11: AT Act Directors Meeting - Presenting - CP
  10. June 10-13: Society for Disability Studies Conference & ADA Celebration in Atlanta!
  11. June 10-14: RESNA - Pre-Instructional Course (All Day) - CP & Martha
  12. Dec. GATE

2016

TFL Duties for GATE 2014

  • Organizing Student Guides
    • Follow up & confirm with student orgs
      • Schedule for shifts for day of
      • How to set up – locating student guides
    • Day of
      • Check-in / t-shirts
      • Placing guides around student center
      • # to call with issues and questions
  • Staging materials for GATE
      • Storage area for materials coming from exhibitors, sponsors
      • Work area for GATE Team
  • Prep for Event
      • Trolley directions to student center
      • MARTA directions
      • From hotel to student center
  • Day before
      • Workspace for GATE Team at GATFL/AMAC
      • Stuff packets
      • Move stuff to Student Center


  • Last Resort Fund
    • Materials for display
      • Tickets
      • Reminder in email to participants – bring $1s
      • Change
      • Change box
      • 3-folds
    • Day of
      • Set up table for ticket sales
      • Sell tickets
      • All day? Cut off?
  • Door Prizes
      • Prep list of door prizes ahead of time
      • Remind exhibitors to bring prizes
  • Day of
    • Set up PowerPoint / laptop in Ball room
    • 8 AM Check in with exhibitors (clip board)
      • Door prize?
      • We draw/ they draw (Let us know who so we can announce)
      • We give/ they give
    • Collect/ Stage (locate) prizes for give away
      • List prizes on PowerPoint
      • Drawing
      • Collect tickets from Last Resort Fund Table
      • Draw for prizes
      • Post on PowerPoint (announce winners)
      • Meet winners to claim prize
      • Check ticket confirm winner
      • Record name/district of winner
      • Provide prizes
      • Plan for unclaimed prizes at end of day.
  • Exhibitors
      • Collect Exhibit Descriptions from EventBrite
      • Round up exhibitors yet to register
      • Solicit sponsorships
      • Remind exhibitors to bring door prize
    • Day of
      • Loading dock directions/instructions
      • Guide posted at Loading dock
      • Manning the Exhibit desk in Exhibit Hall
      • Wifi Passwords
      • Electrical needs


Next Meeting: November 18, 2014

Meeting Documentation