TFL Team Meeting - 07/03/2018

Agenda

Director's Updates (Carolyn)

• AMAC - Budget & Projections - PROGRESS!
• Goals 2018:
  • 1. Ensure financial sustainability by diversifying revenue, *managing costs, and building a reserve.
  • 2. Promote staff excellence by enhancing skill development through training and strengthening accountability.
  • 3. Strengthen research contributions to advance academic and public engagement and enhance quality/trust in products and service.
• Effective Program Management
  • Best Use of Time and Talents
  • Outcome Oriented and Results Focused

TFL Administration Updates

• HR -
  • Reorganization -
  • Will Hire:
    • 1-2 more Managers
    • 1 Project Specialist/Research
    • 1 Programmer
• Performance Reviews & Goals
  • Updated your Progress Every month
  • Save and Share your Kudos!

Finance & Programmatic Updates (Carolyn)

Grants & Contracts Updates!

• 1-5 year Strategy!
• PEB

1. FUNDED-AT Act 2017: P4 - do not use.
2. FUNDED-AT Act 2018 - CR1 & CR2: AK Hope to Have Final Budget soon. Preseident Budget 2019 released.
3. FUNDED Division of Behavioral Heath and Developmental Disabilities (DBHDD) for $1,000,000: Budget Modification
4. FUNDED Division of Behavioral Heath and Developmental Disabilities (DBHDD) | $68,500 for AT services and training to Gracewood Hospital in Augusta: Moving Forward
5. FUNDED - DEI: Do not charge to unless working on this.
6. FUNDED - Division of Aging Services (DAS) | $10,000 for TA to set up 4 new AT Labs in the ADRCs
7. FUNDED - Alternative Financing Program Grant | $661,742 for Credit-Able: Wrapping up. Only Danny's time.
8. FUNDED - GT Wireless RERC | $15,000 for Training and TA:
9. FUNDED - GT CATEA TechSAge ($10,000):
10. FUNDED- Division of Aging Services (DAS) "Dementia Able" | $40,000 for AT technical assistance for Decision Tree Development:
11. FUNDED - Division of Aging Services (DAS) "DONR" | $16,500 for AT technical assistance for Decision Tree Development:
12. FUNDED - ATAP | $47k for for National Pass It On Center:
13. FUNDED - GTC - PIOC from Portlight! $70k
14. FUNDED - GT CATEA Workplace DRRP | Training and TA: $76,650: Wrapping up

Strategic Development Updates (Carolyn)

2018 Proposals:

1. NPS 5 year funding
2. RERC TechSAge 2: 5 year funding
3. DRRP CATEA: 5 year funding
4. DBHDD
5. HHS - DT
6. CDFI CFII - Match
7. GVRA 1-3 year funding
8. NIDLIRR AbleData: 5 year funding
9. Aging?

2019 Planning:

1. RERC? AMAC Lead
2. FIP AMAC Lead
3. NSF
4. Increase State Funding

AT Access Updates (Martha)

1. ) Krista last day is June 21 :( She is working on finishing up the individuals she currently has plus getting her DBHDD individuals to a point where I can reassign. Join us for a celebratory lunch after this meeting- her choice! Have begun interviews for SLP

- Ciara last day will be June 29 Projects:

1. ) TFL Project - Activities: Demo, Device Loan, AT Eval, AT Training, TFL Network:

- 10/1/17- present - All Centers - Device Loans 343, Device Demo 1010, Device Reutilization 1769; TFL- Device Loans 65 , Device Demo 152

1. ) Division of Behavioral Health and Developmental Disabilities (DBHDD) for $1,000,000:

- 126 Referred; 20 declined services or not eligible for the program; majority needing speech services

1. ) Division of Behavioral Health and Developmental Disabilities (DBHDD) | $68,500 for AT services and training to Gracewood Hospital in Augusta: Almost through DBHDD's contract process.

- Survey has been completed (thanks Asha and Sam C); waiting to hear back from Gracewod regarding mailing iPads for surveys to be completed- hopefully will be mailed this week - Trainings will be shaped by the outcome of surveys- Asha is compiling results (Sent in 90 responses on papaer) - 10 individuals already identified to be transitioned out soon and will need AT ASAP - Krista, Rachel, and Martha have made one trip to Gracewood. We are waiting to receive the AT Agreement forms to be returned; will follow-up this week - This project does not have funds to purchase equipment; will be doing loans to make sure equipment is right fit - Rachel and Martha working with Gracewood and TFL Training team in regards to 6 2 hour Disability 101 Trainings. One will be a recorded webinar. Looking at the week of July 23rd for the other 5 - Rachel and Martha looking at calendars for Savannah- Two Gracewood individuals have transitioned out there and there are 4/5 new DBHDD referrals in the Savannah area

1. ) DEI

- Doing a contract and budget modification - referred 2 individuals but not able to complete assessments due to on the job training or individual keeps canceling - Rachel doing a great job with communication btw TFL and DEI - Call with Rossany last Thursday; budget modification should be coming through soon - Would like to hire counselors in Atlanta and has asked for TFL Training June 22nd; Training on hold until they are able to hire

1. ) National Parks

- Sounds like contract modification/extension until Dec coming through - Brian would like to rerecord webinars to keep; this is on hold until Brian confirms what platform NPS will be using - Brian is working with Jeremy Buzzell on Rapid Visual Assessment and will let us know how to proceed - Would like TFL to create 2 Universal Design Templates for physical and programmatic; these are on hold for now - Martha has weekly calls with Brian Cook - A survey list of questions and a draft strategic plan has been sent for him to review - Brian has asked for us to Review NPS projects for Accessibility- has not given us feedback on the one we sent yet on 5/29 - Brian has asked for an Accessibility Checklist- sent draft 5/29 and asked us to keep working on it - Rachel and Martha went to Cumberland Island and looked at accessibility

1. ) GVRA HR Membership has been completed. Have referred 4 individuals for AT Assessments. Danny and Martha are completing; asked John Rempel to check is referring for ICT accessibility on AWARE database was needed

1. ) Division of Aging Services (DAS) | $10,000 for TA to set up 4 new AT Labs in the ADRCs - Memberships - Are they all Members?

- Rachel has at least one MFP assessment - Co

1. ) Division of Aging Services (DAS) | $70,000 for AT services and TA to transition people out of nursing homes (MFP): Rolling out through AMAC Membership process!

1. ) Still have several requests for AT Evals and AAC Assessments. AAC Assessment are on hold until new SLP has been hired

AT Acquisition Updates (Danny)

Projects: TFL - Activities: Credit-Able, G-Trade, Dollars & Sense, AT Depot Co-Op

1. Credit Builders Alliance was a success
   1. Accessibility issues
   2. We were thanked for our space
   3. Surprise panel appearance by Danny
      1. Natural and Declared Disasters
2. Loans applications are still coming in
3. August/September we will hear back regarding the ACL grant, thanks to all that helped with that!
4. Upcoming: National Council for Independent Living (partially sponsored by disABILITY LINK) and FEMA community day (right after NCIL)
5. Disasters with Liz: calls are now once a month for National Pass It On Center, but still weekly for PIDS and Getting It Right calls

Access Lab/Special Projects Updates (Ben J.)

• IOT Tracking Azure Platform
• ATIA Proposals
• DragonCon

Program, Training & Outreach Updates (Liz)

1 Projects and Ongoing Activities:

• IDEAS Annual Conference:
  • IDEAS 2018 - Complete & Success!
  • IDEAS 2019 - Sam & Liz have already started planning with GDOE

• ATIA Orlando
  • 2019 proposals - Submitted (Proposal acceptances will be announced in September.)
    • Creating an Inclusive Emergency Planning Summit in Your State - Carolyn, Liz and Amy G. (State AT Programs)
    • Self-Advocacy: Tips, Tricks and Lessons Learned - Danny & Liz
    • Increasing Assistive Technology Service Delivery Through Partnerships - Liz & Jessi Wright - WVATS (State AT Programs)
    • Creativity and Nontraditional Approaches to Enhancing Individuals Lives - Liz & Olivia Rains - TXATP
    • Taking Your Assistive Technology Lab on the Road: Best Practices - Sam P, Rachel & Liz
    • Emergency Management: Exploring and Maximizing Statewide and National Partnerships - Carolyn, Liz and Chris Brand (State AT Programs)
    • AT Software Knowledge Base FIP w/CATEA - Sam P. and Karen Milchus

• GVRA
  • GVRA Manager and Supervisor Training on 6/22 (Complete & Success!)
  • GVRA New Hire Orientation on Tuesday July 10 - Liz lead (anyone can join)

• ATOB V12 - Carolyn and Tori

• Annabel and graphic design - What are your needs? What materials would you like created? Think further out!

• Grant Proposal - CDC with Partnership (Complete!)
• Grant Proposal - CNCS (Corporation for National and Community Service) with Partnership and AUCD - 2018 Community Conversations Research - focuses on engaging communities in conversations about civic health using participatory research approaches (emergency/disaster relief). $200,000! (Complete!)

• National Getting It Right Conference, focus on emergencies/disasters - Carolyn, Liz, Ben J. - (Complete & Success!)

2 Credit-Able - Training Logistics, Website deliverables

• • Training team to catch up on presentations and outreach
  • Annabel created financial education materials

3 GT Wireless RERC - Training and TA

• • 2018 Tech and Aging Summit - 1st planning meeting on July 27 (Liz & Tori lead)
  • Video series: Active! (Sam lead, Raminta support)
  • Outreach & Public Awareness ongoing (Sam lead)

4 GT CATEA TechSAge - Training and Outreach

• • TechSAge 5 year APR - Complete & Success!
  • TechSAge 2 site visit on June 6 - Complete & Success! - We are waiting.

5 Decision Tree Development

• • Division of Aging Services (DAS) - Dementia Able
  • Division of Aging Services (DAS) - DONR
    • Todd has passed the torch on the Decision Tree algorithm
    • May continues to work on Decision Tree visual prototype
    • 2-4 focus groups coming up - Liz & Rachel lead

7 ATAP (AT3) National Pass It On Center

• • AT Reuse Activities:
    • AT Reuse TA to State AT Programs: Ongoing - Liz lead
    • CoP Subcommittees: Medicaid, IQ ATR, Knowledge Base - Carolyn, Trish, Liz (Almost done!)
    • CoP Webinars: Next one is on Wednesday, July 11 - Marketing for AT Reuse Programs
  • Disaster Relief Efforts
    • AT/DME/Supplies National Call - Every last Tuesday of the month at 2:00 PM
    • Partnership for Inclusive Disaster Strategies (PIDS) National Call - Every Tuesday at 3:00 PM
    • Portal requests and submissions - Asha lead (Liz/Danny support)

• National Pass It On Center
  • AT Reuse Technical Assistance: Ongoing - Liz lead

8 GT CATEA Workplace DRRP - Sam & Liz lead

• Currently writing scripts - Sam and Tori
• Raminta working on videos. Completed "rough cut" of 3 videos.

9 GT CATEA FIP

• • 2 focus groups @ ATIA (Complete!)
  • Survey, Design Input

TFL Research Updates (Ben S., Zerrin & Carolyn)

1. ATOB
2. TextHelp!
3. Decision Trees/Algorithum
4. In DBHDD Contract
5. In GVRA Contract
6. Establishing a UX Accessibility Lab (John)
7. Establishing a Consortium for Accessibility Research

Open Floor, Action Items, Agenda Setting (Carolyn facilitates, Open Floor, 5-10 mins)

• (This time can be used for further discussion of follow-up and/or new topics, hot/action items, and to set agenda items for next month.)