Difference between revisions of "TFL Team Meeting - 08/08/2019"

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=='''TFL Research Updates (Ben S. & Carolyn)'''==
=='''TFL Research Updates (Ben S. & Carolyn)'''==
ATOB:
ATOB:
Volume 13 is in final editing. Expect release soon. Thank you Tori for all your hard work on this volume!
Volume 13 is in final editing. Expect release soon. Thank you Tori for all your hard work on this volume!
Volume 14 theme will be "Literacy". Call for Papers closed June 15. We submitted a paper, "Does Mastery of AT in High school Impact Post Secondary Performance?"
Volume 14 theme will be "Literacy". Call for Papers closed June 15. We submitted a paper, "Does Mastery of AT in High school Impact Post Secondary Performance?"


On DBHDD Contract:
On DBHDD Contract:
# Team has been focused upon getting out and seeing participants up through last Friday. No more contact with DBHDD project participants until new contract begins.
* Draft report on recently completed DBHDD Project is being circulated. All feedback and critique is appreciated.
# Collected data is being updated in SRI Database. Surveys are received and entered. Analysis has begun.
* New DBHDD Project contract has reportedly been signed by GA Tech and awaits final approval from DBHDD.
# Numbers are close to final: 66 individuals are complete (47 PWDD; 19 Belton). Another 30 more are close to complete and 16 have asked to delay meeting again or are in process of scheduling.
* Modifications to SRI database are just getting started. Team is in the process of articulating changes for Matthew Blake in a format that he can work from.
# IRB has approved/renewed the continuation of the current DBHDD project in order to complete research
* Ben is part of Calloway Working Group (Employment First Initiative) looking at partnership between DBHDD and GVRA on employment of PWDD. Ben has been assigned to the Data and Research Sub-group. This should provide some visibility to current outcomes data on employment of people with developmental disabilities (GVRA/UGA).
# IRB has just this AM approved the Protocol for DBHDD-2020.  
* Ben, Carolyn and Chantal met with GTRI and DBHDD regarding their project to examine the DON-R (Determination of Need) instrument for assessing levels of need of PWDD. We will be exploring possible ways to collaborate going forward.
# Plans are being articulated for modifications to SRI database which will streamline data collection and reporting for DBHDD project.
# TFL Team was nominated for the McLean-Yoder Award for Interdisciplinary Collaboration for their work on DBHDD. Did not win but received complementary and encouraging note from Dr. Billy Ogletree, Chair of National Joint Committee for the Communication Needs of Persons with Severe Disabilities.
# Ben is part of Calloway Working Group (Employment First Initiative) looking at partnership between DBHDD and GVRA on employment of PWDD. First fruits of this collaboration are now emerging. There is some cause to be encouraged! Ben is presenting next Friday (7/26) on AT that can support/enhance employment of PWDD.
# Ben and Carolyn have been invited to meet with GTRI and DBHDD regarding the possibility of joining their project to examine the DON-R (Determination of Need) instrument for assessing levels of need of PWDD. We believe we now have a way to monetize movement on the DON-R.


Work ACCESS Project
Work ACCESS Project
# Team conducted several focus groups on mobility and reading and writing in the workplace. More to come next week.  
* Team conducted several focus groups on mobility, workstation accomodation and reading and writing in the workplace. More to come in the weeks ahead.  
# Thanks to Liz for pulling the focus group announcements together and sending them out.
* Thanks to Liz for pulling the focus group announcements together and sending them out.  
# Need experts to invite to focus groups on Workstation accomodation, moving around the workplace, reading& writing, and remembering tasks.
 
Georgia Tech Professional Education (GTPE project) Work is complete.
# Funding from CATEA to complete courses for professional/ continuing education through GTPE (Sheryl Ballanger - lead)
# Universal Design - leveraging work done for other projects. Thanks to Danny, Sam & Tori for their creative energy and hours invested.
# Introduction to AAC - leveraging course content from UGA course.
# Zerrin - preparing a foundational course for a certificate in AT from CIDI.


Other Decision Trees/Algorithum Projects:
Other Decision Trees/Algorithum Projects:
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Development Grant from College of Design: What Users of AT Wish Developers Knew About Their Literacy Experiences
Development Grant from College of Design: What Users of AT Wish Developers Knew About Their Literacy Experiences
* Think-Aloud data collection while reading
* Awaiting IRB approval
* Lead to the development of "personas" for guidance to developers of AT products
* Howard school is on board and lining up participants.
* intended to be a "seed" project that will lead to larger grant in future
 
TextHelp (Literacy and AT) Project - Troup County (LaGrange, GA)   
TextHelp (Literacy and AT) Project - Troup County (LaGrange, GA)   
* Data collection is finished and analysis is under way.  
* Data collection is finished and analysis is under way.  
Line 66: Line 54:


*'''Data'''
*'''Data'''
**Public Awareness (All Centers) - 10/01/2018 to Present: 184,660
**Public Awareness (All Centers) - 10/01/2018 to Present: 184,661
**Public Awareness (TFL) - 10/01/2018 to Present: 50,649
**Public Awareness (TFL) - 10/01/2018 to Present: 50,650
**Information and Assistance (All Centers) - 10/01/2018 to Present: 848
**Information and Assistance (All Centers) - 10/01/2018 to Present: 848
**Information and Assistance (TFL) - 10/01/2018 to Present: 848
**Information and Assistance (TFL) - 10/01/2018 to Present: 848
Line 77: Line 65:


*'''What Happened'''
*'''What Happened'''
**IDEAS - 44 exhibitors! Gross sales - $10,875. Continued growth from last year. 5 sponsors - 3 jekyll, 1 tybee and 1 general conference.
**GATE - exhibitor registration is now open.  
**GATE - exhibitor registration is now open. Will start advertising on website once attendee registration is open (they're still on summer break, so things will start rolling out soon)
**USDA tour on July 30 - Liz, Sam, team
**Georgia Power ADAPPT AT Showcase and presentation 6/13 - 95 ppl - Liz, Sam, Tori, Rachel, Ben J., Ciara
**USDA (OCR) Presentation - Liz, Ben J, Ciara, Sal
**USDA coming in for a tour on July 30 - Liz, Sam, team
**ALS Symposium Exhibit and Presentation - 100 ppl - Liz, Ben J, Danny, DeeDee, Sal
**ADA Lunch and Learn and Celebration July 26 - Carolyn, Danny, Liz
**ADA Lunch and Learn and Celebration July 26 - Carolyn, Danny, Liz
**Tech and Aging Summit August 20
 
**Advisory Council PPT updates due today
*'''What's Coming up'''
**Tech and Aging Summit August 20 - most hands on deck - Carolyn, Rachel, Liz
**Atlanta Archdiocese Training August 27 - Gina, Sam, Liz
**TFL policy and procedures - Liz, Sam
**TFL website - Liz, Tori


*'''Projects'''
*'''Projects'''
*'''ATAP (AT3)''' working on SOW for 2020 contract  
*'''ATAP (AT3)''' working on SOW for 2020 contract; webinar next week on hearing aid reuse 8/14 at 3:00


*'''AT Reuse Activities'''
*'''AT Reuse Activities'''
**'''Carolyn, Liz, Danny, others as needed'''
**Carolyn, Liz, Danny, others as needed
**Still continue to provide Reuse TA.
**Still continue to provide Reuse TA.
**Working with AT3 on TA protocol, etc.
**Working with AT3 on TA protocol, etc.
Line 97: Line 85:


*'''GTPE UD Video Project'''
*'''GTPE UD Video Project'''
**'''Liz, Sam, Tori, Raminta'''
**Liz, Sam, Tori, Raminta
**Writing scripts, Editing videos, Danny content leader
**Writing scripts, Editing videos


*'''Work ACCESS - Decision Tree/AT Software KnowledgeBase'''
*'''Work ACCESS - Decision Tree/AT Software KnowledgeBase'''
**'''Carolyn, Liz, Ben S.'''
**Carolyn, Liz, Ben S.
**Focus groups - we need participants
**Focus groups - we need participants and would like your input on possible candidates


*'''TechSAge 2 - Training and Outreach'''
*'''TechSAge 2 - Training and Outreach'''
**'''Carolyn, Liz, Ben J.'''
**Carolyn, Liz
**Continue to provide public awareness and education, Planning continues for competition
**Continue to provide public awareness and education, Planning continues for competition.
**Check out the [http://techsage.gatech.edu/ RERC TechSAge website] to learn more.
**Check out the [http://techsage.gatech.edu/ RERC TechSAge website] to learn more.


*'''GT Wireless RERC - Training and TA'''
*'''GT Wireless RERC - Training and TA'''
**'''Carolyn, Liz, Sam, Raminta'''
**Carolyn, Liz, Sam, Raminta
**Outreach & Public Awareness ongoing (Sam lead)
**Outreach & Public Awareness ongoing (Sam lead)


*'''ATOB Journal'''
*'''ATOB Journal'''
**Tori continues to work on the ATOB layout. Next draft due by July 19.
**Tori continues to work on the ATOB layout.
 
 
=='''TFL K-12 Updates- K-12 Initiatives (Gina)'''==
K-12
 
o K-12 Referrals
 
* Approximately 30 active referrals
 
* Not accepting any new K-12 referrals for this fiscal year
 
* Will take time to complete evaluations and reports for the existing referrals we have
 
o Other Key Points Regarding K-12 Referrals
 
* Will not consider referrals that require signed contracts/paperwork – such as in the case of Independent Educational Evaluations (IEE’s)
 
* Working to update our evaluation rates – work in progress
 
* Working to update the overall referral process with background information and intake forms to give us a better foundation before beginning evaluations
 
* Working to “standardize” our evaluation process – using forms; creating toolkits
 
o K-12 Meeting
 
* Carolyn and I meeting are with Wina, Zel, and Paula today to discuss current trends & plans at Georgia Department of Education (GaDOE)
 
* Archdiocese Training – August 27
 
o Assistive Technology for Reading & Writing
 
o AT for Calming the Jitters (Fidgets, Alternative Seating, Sensory)
 
o Tour involving E-Text, Captioning & Described Media, & Braille
 
* State Special Education Directors
 
o September 16, 2019; 1-4
 
o October 23, 2019; 1-4
 
o March 16, 2020; 1-4
 
o State Special Education Directors and administrators will sign up to attend one of the three dates for session here at CIDI. We will cover AT. Interests include: E-Text, Captioning & Described Media, Large print & Braille, AAC & Communication, Smart Pens & Note Taking, PODD Books & Core Vocabulary to support communication in the classroom, PDF and the mark-up process, the use text-to-speech to access PDF and Word docs, fidgets and alternate seating.
 
* Georgia Advocacy Office
 
o Meeting to discuss augmentative-alternative communication last month with a group there
 
o Affirmation we are all seeing very similar trends
 
o There is interest in a group coming here for a tour as it has been a while
 
* Guest Speaking – Ben’s AAC class at UGA
 
o September – chance for DeeDee and I to update engineered materials – to create a presentation that can meet serve in a lot of capacities


=='''TFL Direct AT Services - AT Access Updates (Martha)'''==  
=='''TFL Direct AT Services - AT Access Updates (Martha)'''==  
*Device Demos All Centers 10/1/18- Present: 747
*Device Demos All Centers 10/1/18- Present: 949
*Device Demo TFL 10/1/18- Present: 131
*Device Demo TFL 10/1/18- Present: 140


*Device Loan All Centers 10/1/18-Present: 491
*Device Loan All Centers 10/1/18-Present: 519
*Device Loan TFL 10/1/18- Present: 268
*Device Loan TFL 10/1/18- Present: 272


*Device Reutilization 10/1/18- Present: 5083
*Device Reutilization 10/1/18- Present: 6266


*Contract Updates
*Contract Updates
*1. DBHDD- Waiting on the new contract- working on the research now and completing the Belton Reports
*1. DBHDD- Waiting on the new contract- working on the research now and completing the Belton Reports
*2. Gracewood- COMPLETED! All reports and observations have been sent to Shanta Searles
*2. Other assessments- completed MFP assessment, 2 workplace assessments have been asked about
*3. Other assessments- Have 2 MFP, 2 workplace assessments have been asked about
*3. Working with Danny on inventory in AT Lab
*4 School Assessments- we have over 30 requests
*4. From a contact of Sal's- Elder Care Fair at the Federal Reserve Bank of Atlanta on August 14, 2019 from 11:00AM to 2:00PM
 
*5. Met with Marnie Harris who is interning with Hello Robot yesterday
From Gina:
*6. School Assessments- we are working on scheduling the ones on the list and answering calls and emails from those who inquire
School referrals:
Cherokee Charter - 3 new referrals
Glascock County - AAC Assessment complete, report needs to be written
Washington County Schools - inquiring about AT Assessment, waiting on follow-up
Upson County Schools - Norford is working on CIDI membership
Atlanta Public Schools - AAC Assessment scheduled 5/7/19
DeKalb County Schools - in-kind AAC/AT Assessment
Lowndes County Schools - 2 referrals, in process for late summer/early Fall 2019 (AT Evaluations)
Clayton County Schools - 2 referrals, type unknown, in process
2 Private AT Evaluations
 
Additional activities regarding Aging Well include:  
AIRS conference: Presentation sparked interest in other states (NY & OH) creating their own AT Labs
ADRC conference: hosted AT lab with over 350 participants
Tech & Aging Summit August 20th


=='''TFL AT Acquisition Updates (Danny)'''==
=='''TFL AT Acquisition Updates (Danny)'''==
Projects:  
Projects:  
TFL - '''Activities: Credit-Able, G-Trade, Dollars & Sense, AT Depot Co-op
TFL - '''Activities: Credit-Able, G-Trade, Dollars & Sense, AT Depot Co-op
# JR’s last day as an affiliate was last Thursday, CFII is looking for a replacement, he will still be by occasionally to do light duties until then
# Joseph Ford is the new CFII admin assistant, still waiting on his affiliate status with GT
# Working on a contract with TFL
# Still waiting on a contract with TFL and CFII
# Working on a possible new database for Credit-Able - made from the ground up
# Credit-Able update: Since June 1, 2019
## 12 loans issued totaling $26,559.62
## 134 Active Loans totaling $396,964
## 2 charge offs totaling $1,418.96
## 5% default rate for this year so far
## 17 PIF (23 for fiscal year so far)


Inventory
# July 29-31st
# EVERYTHING needs to be checked
# if you have something loaned out either;
## get it back
## know exactly what was loaned out and ensure it’s documented
# we need to see if we can get the 2nd floor conference room for all or part of those days
# this is our chance to check for broken/obsolete equipment and get rid of it
# everything needs to be plugged in and checked for functionality


=='''Special Projects and Access Lab Updates (Ben J.)'''==
'''Inventory'''
# Thank you!
# (almost) done
## Tori is printing labels and attaching
## Newly labeled items will then be stored
## Does old software need to be added to the surplus list?
# New homes for items!
## Working on labeling drawers and cabinets
## Vision and hearing AT is located in the cabinet outside the lab
## Eating/kitchen related AT, Writing aids and bathing/dressing are in the cabinet outside the student bays
## Keyboards/computer access, smartphone equipment, home mod and speakers/headphones are in the cabinet in the access lab
## Safety, sensory, medication management and table top desks are in the cabinet behind Rachel
## Communication, switches, AAC in the cabinet between Rachel and DeeDee
# Surplus


#Home Visit
Miscellaneous
#ALS Symposium
# DBHDD Equipment is being shipped, some has already arrived
#Design Student Visit
# Seven pallets are now on their way to FODAC
#Transition
# Where is it going to go?
#Filmed Smart Home Demo

Latest revision as of 10:06, 8 August 2019

TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.

Agenda

TFL Director Updates (Carolyn)

TFL Research Updates (Ben S. & Carolyn)

ATOB:

  • Volume 13 is in final editing. Expect release soon. Thank you Tori for all your hard work on this volume!
  • Volume 14 theme will be "Literacy". Call for Papers closed June 15. We submitted a paper, "Does Mastery of AT in High school Impact Post Secondary Performance?"

On DBHDD Contract:

  • Draft report on recently completed DBHDD Project is being circulated. All feedback and critique is appreciated.
  • New DBHDD Project contract has reportedly been signed by GA Tech and awaits final approval from DBHDD.
  • Modifications to SRI database are just getting started. Team is in the process of articulating changes for Matthew Blake in a format that he can work from.
  • Ben is part of Calloway Working Group (Employment First Initiative) looking at partnership between DBHDD and GVRA on employment of PWDD. Ben has been assigned to the Data and Research Sub-group. This should provide some visibility to current outcomes data on employment of people with developmental disabilities (GVRA/UGA).
  • Ben, Carolyn and Chantal met with GTRI and DBHDD regarding their project to examine the DON-R (Determination of Need) instrument for assessing levels of need of PWDD. We will be exploring possible ways to collaborate going forward.

Work ACCESS Project

  • Team conducted several focus groups on mobility, workstation accomodation and reading and writing in the workplace. More to come in the weeks ahead.
  • Thanks to Liz for pulling the focus group announcements together and sending them out.

Other Decision Trees/Algorithum Projects:

  • K-12 - Phillip Roberts is sharing access to what he has done so far. Will be here in ATL/ at TFL in late August.
  • Paroles & Pardons Project
  • Aging Decision Tree Project (Washington)

Development Grant from College of Design: What Users of AT Wish Developers Knew About Their Literacy Experiences

  • Awaiting IRB approval
  • Howard school is on board and lining up participants.

TextHelp (Literacy and AT) Project - Troup County (LaGrange, GA)

  • Data collection is finished and analysis is under way.

Other Projects:

  • Exploring other possible Grant opportunities:
  • HIIAT (High Impact Innovative Assistive Technology) Grants
  • FIP (Field Initiated Proposals) NIDILRR Proposals
  • GVRA Contract
  • Establishing a UX Accessibility Lab (John)
  • Establishing a Consortium for Accessibility Research

TFL State Leadership Activities - (Liz)

  • Data
    • Public Awareness (All Centers) - 10/01/2018 to Present: 184,661
    • Public Awareness (TFL) - 10/01/2018 to Present: 50,650
    • Information and Assistance (All Centers) - 10/01/2018 to Present: 848
    • Information and Assistance (TFL) - 10/01/2018 to Present: 848
    • Group Training (All Centers) - 10/01/2018 to Present: 1,018
    • Group Training (TFL) - 10/01/2018 to Present: 749
    • Technical Assistance (All Centers) - 10/01/2018 to Present: 9
    • Technical Assistance (TFL) - 10/01/2018 to Present: 9
    • Data Reminder: Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.
  • What Happened
    • GATE - exhibitor registration is now open.
    • USDA tour on July 30 - Liz, Sam, team
    • ADA Lunch and Learn and Celebration July 26 - Carolyn, Danny, Liz
  • What's Coming up
    • Tech and Aging Summit August 20 - most hands on deck - Carolyn, Rachel, Liz
    • Atlanta Archdiocese Training August 27 - Gina, Sam, Liz
    • TFL policy and procedures - Liz, Sam
    • TFL website - Liz, Tori
  • Projects
  • ATAP (AT3) working on SOW for 2020 contract; webinar next week on hearing aid reuse 8/14 at 3:00
  • AT Reuse Activities
    • Carolyn, Liz, Danny, others as needed
    • Still continue to provide Reuse TA.
    • Working with AT3 on TA protocol, etc.
    • Disaster Relief Efforts: PIDS - Danny lead, Portal requests - Ciara/Tori
  • GTPE UD Video Project
    • Liz, Sam, Tori, Raminta
    • Writing scripts, Editing videos
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase
    • Carolyn, Liz, Ben S.
    • Focus groups - we need participants and would like your input on possible candidates
  • TechSAge 2 - Training and Outreach
    • Carolyn, Liz
    • Continue to provide public awareness and education, Planning continues for competition.
    • Check out the RERC TechSAge website to learn more.
  • GT Wireless RERC - Training and TA
    • Carolyn, Liz, Sam, Raminta
    • Outreach & Public Awareness ongoing (Sam lead)
  • ATOB Journal
    • Tori continues to work on the ATOB layout.


TFL K-12 Updates- K-12 Initiatives (Gina)

K-12

o K-12 Referrals

  • Approximately 30 active referrals
  • Not accepting any new K-12 referrals for this fiscal year
  • Will take time to complete evaluations and reports for the existing referrals we have

o Other Key Points Regarding K-12 Referrals

  • Will not consider referrals that require signed contracts/paperwork – such as in the case of Independent Educational Evaluations (IEE’s)
  • Working to update our evaluation rates – work in progress
  • Working to update the overall referral process with background information and intake forms to give us a better foundation before beginning evaluations
  • Working to “standardize” our evaluation process – using forms; creating toolkits

o K-12 Meeting

  • Carolyn and I meeting are with Wina, Zel, and Paula today to discuss current trends & plans at Georgia Department of Education (GaDOE)
  • Archdiocese Training – August 27

o Assistive Technology for Reading & Writing

o AT for Calming the Jitters (Fidgets, Alternative Seating, Sensory)

o Tour involving E-Text, Captioning & Described Media, & Braille

  • State Special Education Directors

o September 16, 2019; 1-4

o October 23, 2019; 1-4

o March 16, 2020; 1-4

o State Special Education Directors and administrators will sign up to attend one of the three dates for session here at CIDI. We will cover AT. Interests include: E-Text, Captioning & Described Media, Large print & Braille, AAC & Communication, Smart Pens & Note Taking, PODD Books & Core Vocabulary to support communication in the classroom, PDF and the mark-up process, the use text-to-speech to access PDF and Word docs, fidgets and alternate seating.

  • Georgia Advocacy Office

o Meeting to discuss augmentative-alternative communication last month with a group there

o Affirmation we are all seeing very similar trends

o There is interest in a group coming here for a tour as it has been a while

  • Guest Speaking – Ben’s AAC class at UGA

o September – chance for DeeDee and I to update engineered materials – to create a presentation that can meet serve in a lot of capacities

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demos All Centers 10/1/18- Present: 949
  • Device Demo TFL 10/1/18- Present: 140
  • Device Loan All Centers 10/1/18-Present: 519
  • Device Loan TFL 10/1/18- Present: 272
  • Device Reutilization 10/1/18- Present: 6266
  • Contract Updates
  • 1. DBHDD- Waiting on the new contract- working on the research now and completing the Belton Reports
  • 2. Other assessments- completed MFP assessment, 2 workplace assessments have been asked about
  • 3. Working with Danny on inventory in AT Lab
  • 4. From a contact of Sal's- Elder Care Fair at the Federal Reserve Bank of Atlanta on August 14, 2019 from 11:00AM to 2:00PM
  • 5. Met with Marnie Harris who is interning with Hello Robot yesterday
  • 6. School Assessments- we are working on scheduling the ones on the list and answering calls and emails from those who inquire

TFL AT Acquisition Updates (Danny)

Projects: TFL - Activities: Credit-Able, G-Trade, Dollars & Sense, AT Depot Co-op

  1. Joseph Ford is the new CFII admin assistant, still waiting on his affiliate status with GT
  2. Still waiting on a contract with TFL and CFII
  3. Working on a possible new database for Credit-Able - made from the ground up
  4. Credit-Able update: Since June 1, 2019
    1. 12 loans issued totaling $26,559.62
    2. 134 Active Loans totaling $396,964
    3. 2 charge offs totaling $1,418.96
    4. 5% default rate for this year so far
    5. 17 PIF (23 for fiscal year so far)


Inventory

  1. Thank you!
  2. (almost) done
    1. Tori is printing labels and attaching
    2. Newly labeled items will then be stored
    3. Does old software need to be added to the surplus list?
  3. New homes for items!
    1. Working on labeling drawers and cabinets
    2. Vision and hearing AT is located in the cabinet outside the lab
    3. Eating/kitchen related AT, Writing aids and bathing/dressing are in the cabinet outside the student bays
    4. Keyboards/computer access, smartphone equipment, home mod and speakers/headphones are in the cabinet in the access lab
    5. Safety, sensory, medication management and table top desks are in the cabinet behind Rachel
    6. Communication, switches, AAC in the cabinet between Rachel and DeeDee
  4. Surplus

Miscellaneous

  1. DBHDD Equipment is being shipped, some has already arrived
  2. Seven pallets are now on their way to FODAC
  3. Where is it going to go?