TFL Team Meeting - 1/5/2021

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


Agenda

TFL Director Updates (Carolyn)

  • Checking In with You!
  • eWAFs - Review, Correct (if Needed) & Archive (in Your "FY21 Allocations CIDI Services & Education" Dropbox Folder)
  • FY20 Performance Evaluations, FY21 Goals, FY21 Telework & FY21 Flexforms - People who report to me DUE 12/29/2021.
  • TFL FY21 - GR00008119 Worktag (1st CR $130,959)
  • Projects:
    • Georgia Division of Aging (DAS) - CARES Act - Combining SOW & Budgets with ~$26k increase! (Start Date Jan. 2021)
    • GaDOE FY20 Co-PI Gina & FY 21 - Ben will be increasing his role to help Gina and me! (2021 New - Start Jan. 2021)
    • GVRA Contract FY 21 - In Discussions with GT Leadership - Co-PI's Martha, Zerrin & Ben
    • CDC Contract (9 Mths) - Co-PIs Liz, Johan & (Maureen - moving to Consulting PI)
    • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
    • NEW - Wireless RERC - $35K
    • ATAP/AT3 - $8K - Met re: AbleData & Requested $50k.

CDC/F Trainings & Activities (Category 3) (Carolyn)

  • CDC Category 3! Review & Discuss. How would You like to help?
    • COVID-19: Apps for Promoting Independence and Safety
  • Complete! Great Job, Danny & Ciara!!
      • Format: Webinar
      • Draft Description:
      • Life looks different for many as we collectively navigate through this COVID-19 crisis. Staying safe, healthy and physically distanced is more important now than ever. Apps, extensions and the accessibility features built into various technology platforms can help people stay safe. Come learn and share valuable information about apps for connecting, shopping, navigating and even relaxing. This interactive webinar will leave you full of knowledge and resources for navigating COVID-19.
      • Presenters: Tools for Life – Danny Housley and Ciara Montes
      • Organizers & Content Creation: Danny
      • Tentative Date(s) depending upon approval: November 12, 2020; 2-3 PM EST
    • COVID-19: Sanitization of Personal Durable Medical Equipment (DME)
      • Format: Webinar
      • Draft Description:
      • Sanitizing durable medical equipment is a top priority for individuals with mobility disabilities, especially during the COVID-19 pandemic. This webinar will share up-to-date CDC guidance and resources that go beyond the everyday cleaning process and discuss what it means to optimize infection prevention. While COVID-19 is more dangerous because we lack treatments and infected persons do not always manifest symptoms, other viruses (e.g., norovirus) persist on solid surfaces much longer. By understanding more about COVID-19 transmission and adopting best practice guidance for cleaning and disinfection, individuals who use DME have another important way of protecting themselves from infection.
    • Presenters:
      • FODAC
      • Project MEND
      • REquipment or AT3
    • Facilitators: Carolyn Phillips and Liz Persaud
      • Organizer & Content Creation: Trish!
      • Date: November 18, 2020; 2-3 PM EST
    • COVID-19 Glossary of ASL Signs
      • Format(s): Video
      • DRAFT Video Description:
      • As the COVID-19 pandemic continues to evolve, so does American Sign Language (ASL). This video will demonstrate COVID-19 ASL signs to more effectively communicate vital information about COVID-19.
      • Target Audience:
      • This is an introductory-intermediate level video intended for anyone interested in learning more about COVID-19 ASL Signs.
      • Presenters: Deaf Link ASL Interpreters
      • Facilitator(s): Maureen Linden & Sheryl Ballenger
      • Content Development: Norah Sinclair
      • Tentative Date(s) of Release depending upon approval: December 16, 2020
      • Method of Delivery:
    • This video will be produced in ASL with captioning and guidance to go along with the video. It will be designed with UDL principles and hosted on an accessible platform.
    • A Closer Look: Face Masks and People with Disabilities
      • Format: Webinar
      • Draft Description:
      • COVID-19 brought with it a need for everyone to follow individual safety measures including the important guidance of wearing face masks. The Centers for Disease Control and Prevention (CDC) recommends wearing a face mask or facial covering in public places/retail establishments (e.g., grocery stores, pharmacies, etc.) where it is difficult to maintain at least six feet of physical distance (social distancing) from others. In addition to the CDC recommendations, many state and local governments have required or recommended the use of a face mask or facial covering in indoor and outdoor public spaces. This webinar will outline the CDC guidelines, and explore solutions to challenges some people with disabilities may experience in attempting to follow the guidance. Some disabilities may make it difficult or impossible to wear a face mask and some individuals with mobility/movement disorders may have difficulty putting on, adjusting, and/or removing a face mask without great difficulty or without assistance. Participants will receive tips, resources and guidance regarding face masks as we collectively navigate this challenging time.
      • Presenters:
    • Autism Speaks or AUCD
    • Deaf Link or NDBA
    • MDA and/or
    • NFB or ACB
      • Facilitators: Liz, Danny or Carolyn
      • Tentative Date(s) depending upon approval: Dec. 9, 2020; 2-3 PM EST
    • A Closer Look: Mental Health and Resilience within the Disability Community during COVID-19
      • Format: Webinar
      • DRAFT Description:
      • The COVID-19 pandemic continues to have an active and direct impact on our lives which can affect our mental health on various levels. Within the disability community, there have emerged some unique challenges and surprising outcomes. Many people are experiencing heightened anxiety locally and around the world, social and physical disconnection from others, and ongoing concerns as the unknown unfolds. Interestingly, many people within the disability community have reported they are experiencing increased inclusion and more connectedness than before. This webinar will explore, through the lens of the disability community, various factors for understanding the mental health and resilience impacts of individuals with disabilities during the COVID-19 pandemic. Participants will receive tips, resources and guidance for increasing mental health and building resilience as we collectively navigate this challenging time.
      • Presenters:
    • AUCD, CLD, etc.
    • NAMI, DBHDD, etc.
    • NCIL or APRIL
      • Facilitator: Carolyn Phillips and Danny Housley
      • Organizer: Danny
      • Content Creator: Trish
      • Tentative Date(s) depending upon approval: Dec. 16, 2020; 2-3 PM EST
    • First-hand Perspectives of COVID-19’s Impact on Individuals with Disabilities and Loved Ones
      • Format: Podcast
      • Podcast DRAFT Idea:
      • Individuals with disabilities who have contracted and survived COVID-19 will share their first-hand experiences and lessons learned. Listeners will learn tangible tips about wearing masks, hand washing, staying connected while physically distancing, navigating shopping safely and how to clean during COVID-19. Steps will be shared on how to advocate for safety during COVID-19 in working with personal care attendants and direct support providers. Presenters will also share guidance on how to be safe, yet connected, in your friendships and relationships. Participants will receive COVID-19 tips, resources and guidance directly from survivors as we collectively navigate through this pandemic.
      • Presenters: Several individuals have been identified
      • Facilitator: Carolyn, Sam or John
      • Tentative Date(s) depending upon approval: January 13, 2021; 2-3 PM EST
    • First-Hand Perspectives of COVID-19’s Impact on Individuals with Disabilities and Loved
      • Format: Webinar
      • Webinar DRAFT Idea:
      • Individuals with disabilities who have contracted COVID-19 will share their first-hand experiences and lessons learned. Participants will learn tangible tips about staying connected while physically distancing, navigating shopping safely and how to clean during COVID-19. There will also be demonstrations on wearing masks, hand washing and cleaning. Steps will be shared on how to advocate for safety during COVID-19 in working with personal care attendants and direct support providers. Presenters will also share guidance on how to be safe in your friendships and relationships. Participants will receive COVID-19 tips, resources and guidance directly from survivors as we collectively navigate through this pandemic.
      • Presenters: Several individuals have been identified.
      • Facilitator: Carolyn, Sam or John
      • Tentative Date(s) depending upon approval: February 3, 2021; 2-3 PM EST
    • A Closer Look: Guidance for Business and Employers Considering the Needs of People with Disabilities during COVID-19
      • Format: Webinar Panel Discussion
      • DRAFT Description:
      • As businesses continue to operate and/or reopen during the COVID-19 pandemic, there are many questions about how businesses can continue operations safely while considering the needs of employees and patrons with disabilities. Join us for a panel discussion with disability leaders, business owners, consultants and professionals as we explore issues and share strategies, solutions and resources.
    • Presenters:
      • Disability:IN
      • EY or PWC
      • Publix or Walgreens
      • Facilitator: Liz or Carolyn
      • Tentative Date(s) depending upon approval: December 16, 2020, 2-3 PM EST; OR January 20, 2021, 2-3 PM EST; OR February 10, 2021, 2-3 PM EST
    • COVID-19 Simplified Text 2-Minute Videos
      • Format: Simplified Text Scripts for 2-minute videos
      • DRAFT Video Description:
      • These 2-minute videos will demonstrate information found in the CDC guidance related to COVID-19 to more effectively communicate vital information to individuals with limited literacy skills who would benefit from Simplified Text (at grade level 3 or below).
      • Target Audience:
      • This is an introductory-intermediate level video intended for anyone interested in learning more about COVID-19 and for individuals who would benefit from information in Simplified Text.
      • Presenters:  ? A user/presenter??
      • Facilitators: Carolyn Phillips, Karen Erickson
      • Content Development: Norah Sinclair
      • Tentative Date(s) of release, depending upon approval: February 17, 2021
    • Making Social Media Accessible for People with Disabilities
      • Formats: Podcast, Brief PDF Tip Sheet
      • DRAFT Podcast Description:
      • A skilled user of social media with accessibility expertise will demonstrate how to make shared information more accessible on frequently used platforms: Facebook, Twitter, Snapchat, Instagram and TikTok. Based on needs assessments, these platforms may have a greater likelihood of being used to share CDC guidance related to COVID-19 to more effectively communicate vital information to individuals with disabilities.
      • Target Audience:
      • This medium targets user audiences who are less likely to use the mainstream internet to seek protective healthcare guidance.
      • Method of Delivery:
      • This podcast will demonstrate how accessibility principles can be applied to platforms designed for brief messaging or posting. It will be designed with UDL principles and hosted on an accessible platform. A related Tip Sheet will be posted on the CIDI website. This podcast will be xx minutes long.
      • Presenter(s):  ??PwD??
      • Facilitator: Sam Peters
      • Tentative Date(s) of Release, depending upon approval: Dec. 18, 2020

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 15 - Article on DBHDD Project has been accepted!
    • Manuscript is in final copy editing.
    • Release date set for February/ March 2021

What Users of AT Wish Developers Knew...

  • Presentation:
    • ATIA (Jan/Feb) What Users of AT Wish Developers Knew.. presentation was recorded just prior to Thanksgiving (available now to paid attendees)

Work ACCESS Project (Decision Tree Project) Content

  • Planning for Communication in Workplace for Deaf/ASL users
  • Presentation in January/February on job accommodations for people with intellectual and developmental disabilities
  • Team is exploring a "Utilization Study" to accompany the release of the Work ACCESS Tool.

Work ACCESS Programming

  • Functioning model is out on a server for preliminary review.
  • More robust version is nearing release.
    • This version will implement Annabel's visual design for interface.

Mastery of Assistive Technology (MoAT)

  • MoAT Small Bets project is process of collecting Round 3 data.
  • Research Team has submitted a NIDILRR FIP proposal
    • Three years, $600K
    • Would commence July or September of 2021 - when Small Bets grant ends
    • Apply the framework and the tool developed in MoAT Small Bets project

CDC - MTC

  • Needs Assessment and Message Testing complete
  • Reporting to CDC is in process

CDC

  • Message Testing for ASL is complete
    • Maureen have conducted interviews & created transcripts
    • Zerrin has developed the report


USG BOR Survey

  • Survey for 2019-2010 is open
    • 25 institutions completed the survey so far
  • Discussions to revise the survey has been completed
    • Have met with Dr. Lindstrom, Dr. Wolfe, Dr. Sheeks
    • Presented at ACLD (Regents Administrative Committee on Learning Disorders) meeting
    • Presented at RACDSP (Regents Administrative Committee on Learning Disorders) meeting
    • Met with Dr. Jones
  • Revision suggestions accepted
    • Developing a data dashboard for the survey data
    • Moving survey to the Qualtrics
    • Adding a small section including max of 3 questions


Public Interest Technology University Network Challenge (PIT-UN)

  • My proposal, Inclusive Tech Entrepreneurship Program (ITEP), has been awarded

TFL State Leadership Activities - (Liz)

Data Reminder: Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.

Updates

  • Tools for Life
    • Advisory Council - Great job everyone! Thanks everyone, but especially to Sam and Tori!
    • TFL Policy and Procedures deadline is postponed until April 2021. Keep working on it! - Liz, Sam
    • Keeping wiki and webinar archives updated and organized - Tori
    • TFL Website - Sam, Shaina
    • Working on training plan to host more virtually. Training team will circle back in 2021.
    • State Agency Trainings with John Rempel 11/17, 12/1, 12/8, 12/15 - Liz is presenting on communication right now!
  • CDC
    • Accessible Materials and Culturally Relevant Messages for Individuals with Disabilities
    • Carolyn PI, Johan and Liz Co-PI, Sam Project Management
      • Dissemination - project messaging, microsite, presentations, trainings, webinars
        • Category 3 webinar coordination - 3 remaining! Updated registration numbers: tomorrow, 12/16 Mental Health - 1261, 01/20 Social Media Accessibility - 503, 02/10 Guidance for Businesses - 337
        • Project management - Sam
  • Social Media
    • Send articles, webinars, videos, general information, etc. to post and share with TFL followers
    • Like, Follow, and Share our pages with your networks and others
  • ATAP (AT3)
    • 2021 contract and deliverables - CP & Liz
      • AT Reuse Activities (PIOC)
  • Social Isolation/Connectedness Coalition (ACL/n4a) - Carolyn, Rachel, Martha, Sal
  • TechSAge 2 RERC - Training and Outreach
    • Carolyn and Liz
    • Design Competition - Carolyn & Danny lead, Liz support
    • Check out the RERC TechSAge website to learn more.
  • Webinars
    • Working on expanding our webinars
      • Updating CRC's and CEUs for live and archived webinars - Liz & Tori
    • Wired Wednesdays
    • ASK series
    • More webinar offerings from TFL?
  • Wireless RERC - Training and TA
    • Carolyn, Liz, Sam, Raminta
    • Outreach & Public Awareness ongoing (Sam lead)
    • Submitting to the Technology and Disability Policy Highlights (TDPH)
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase
    • Carolyn and Liz - Telework
      • focus groups, training

TFL K-12 Initiatives and Updates (Gina)

  • K-12 Contract FY 21 Updates
    • FY 21 Contract is at GA Tech moving through the process – should have an executed contract very soon
    • First Collaborative Webinar FY21 – January 12, 2021 – Graphic Organizers: Supporting the Struggling Writer 3:00 – 3:30 PM [1]
    • New equipment has been ordered & come in related to GaDOE work – we need to come up with a way to share the new equipment list so that the team is aware of the newly added equipment to the inventory

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1/ 20- Present All Centers 14
  • Device Demos 10/1/20- Present TFL 9
  • Device Loans 10/1/20- Present All Centers 5
  • Device Loans 10/1/20- Present TFL 0
  • Device Reutilization 304


  • Wired Wednesdays- Will start back January 13th with Martha and Danny covering free/built-i speech-to-text. Naomi of WATAP will be completing the February one.
  • Working with KSU on items they want through membership
  • Performance Evals have been turned in

TFL AT Acquisition Updates (Danny)

Credit-Able

  1. Mike is working on the program's move, has been in touch with FODAC and disABILITY LINK, RFP draft was shared with CFII Board, Danny and CP
  2. CFII is going through CDFI certification renewal
  3. Credit-Able applications are on hold until 1/15/21

Presentations

  1. AT for mental health supports for CDC (still) being finalized
  2. Social media presentation is being developed with Tori and John

Other Updates

  1. Graphic designer position is moving forward, finalizing some items with HR
  2. DD Network COVID calls will be going monthly

AccessGA Initiatives and Updates (John)

  • AccessGA
    • DHS – Consent Order addressing Section 504/ADA compliance
      • Ongoing technical assistance
    • Disability Awareness & Sensitivity Training
      • registration and pre-training questionnaire results completed (153 registrars)
      • Office of Pardons and Paroles
      • Georgia Dept. of Corrections
      • Dept. of Community Supervision
      • Attorney General’s Office
      • Dept. of Juvenile Justice
    • Office of Pardons and Paroles
      • Follow-up technical assistance
  • Virginia Commonwealth University
    • pending final execution of contract
  • CDC Foundation
    • Combined summary review of ASL, MTC and Braille Report in progress
  • The NORA Project
    • web accessibility evaluation in progress
  • Emory University (Rollins School of Public Health)
    • ongoing technical assistance review of application

TFL & ADA 30th Celebration

    • Hashtags:
  1. ThanksToTheADA
  2. WhatCanYouDo #ChooseToInclude #Disability #ADA
  • November
    • Veterans
      • "Honor all who served - In times of war - In times of peace"
    • Publications & Fact Sheets
  • Veterans - ADA Fact Sheets & Publications from the ADA National Network
  • Veterans Resources from the Southeast ADA Center
  • Veterans & Families Resource List from ADA Live!
  • ADA Live! Episodes by Topic - veterans
    • Social Media
  1. HONORINGVETS – Show your Support on Twitter
    • VAntage Point Blog from U.S. Dept. of Veterans Affairs
    • Greenlight a Vet Program and help show that every Veteran has a story
  • December
    • Shaping a Universal Future
      • National ADA Symposium - Save the Date! Registration opens in January.
  • Resources: International Day of Persons with Disabilities (IDPD)
  • United Nations (UN)– International Day of Persons with Disabilities
  • Convention on the Rights of Persons with Disabilities (CRPD)
    • Sharing ADA Stories
  • StoryCorps & Disability Visibility Project
  • StoryCorps MobileBooth Tour
    • ADA Legacy Project - Preserve. Celebrate. Educate.

Open Enrollment begins October 21st!

  • Open Enrollment for 2021 Benefits selection begins tomorrow October 21st and ends November 6th. This is an active enrollment - meaning you must log into the system and confirm your benefits even if no changes are being made. Additionally, you will need to certify you and your dependent(s) (age 18 and older) tobacco use status. Tobacco users will be charged $100 per month, per person for using tobacco products and system automatically defaults to tobacco user.


    • Virtual Benefits Fair - USG Benefits Fair – October 19th – October 23rd. This event will include live events daily & Vendor 1:1 chats between 10am – 2p. (This event replaces GT Benefits Fair) - https://usg.vfairs.com/


Action Items & Follow Up

  1. Complete your Open Enrollment for 2021 - 11/6
  2. Complete Your GT Compliance - 11/17!
  3. TH - Create and Share your Social Media posting plan for TFL's 30th & ADA's 30th.
  • S&E and Policy Synergies with Research Presentation Set up: CP
    • Action: Calendar invite: CP
    • Action: Send out PDF: CP
    • Action: TFL Team review & give Feedback
  • ACCESS for Aging Well Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Network Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Lending Library Issue
    • Action: Annabel will set up to Discuss & Resolve with Rachel
  • CDC/F Category 3
    • Action: Send out Announcements Nationally & Reminders - Tori
  • TFL Report to HHS | ACL & to Congress
    • Action: GaDOE Co-Op - Need $$ Data from TextHelp
    • Action: CIDI S&E - Need $$ Data from TextHelp
  • Ga DAS - Start Date/Nov. 19th Training
    • Action: CP will get info Jeni