TFL Team Meeting - 10/19/2021

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


Action Items & Follow Up

  1. University System of Georgia (USG) Benefits Open Enrollment will be held from Monday, October 25 – Friday, November 5, 2021.
  2. Stay tuned for Your other GT Compliances!
  3. Watch Resourcefulness: Being Problem Solvers and Solution Finders
  1. TFL Website Planning Party! Solutions Oriented! CP will hold the Date!

TFL Director Updates (Carolyn)

  • ‘’’HR’’’
    • Hire Process: AT Acquisition Manager Position
    • Hire Process: Program Support Spec. Sr. Position
  • Cybersecurity Required Course
    • Did you Complete Yours?
    • Open Enrollment - Oct. 25 - Nov. 10
  • Allocations
    • Make sure these are correct - any October changes by 12 on Thursday.
  • Projects:
  • GaDOE FY21 - SOW Submitted Yesterday
  • GVRA FY 22
  • CDC Contract - NCE through Sept. 30, 2022. (Updates, ATOB, UNC Research & Dissemination of Videos)
  • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • AT Team
  • AT3 - $50K - (May-August 31)
  • Georgia Division of Aging (DAS) - CARES Act - (Nov. 2021 - End Sept. 30, 2022!)
  • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
  • Wireless RERC - NCE - 2 Videos
  • Proposals:
    • GaDOE Year 3: Early Development
  • TFL Strategic Planning - Focused Sessions
  • Upcoming:
    • Direct Services - Martha (October 18th - 2-4 PM)
    • AAC Lab - DeeDee (October 25th 3-4:30 PM)
    • AT Considerations - Gina (November)
    • Leadership & Training - Liz (October 19th - 2-4 PM)
    • TFL Research - Ben (November)
    • TFL into CIDI S&E Research - Zerrin (December)
    • Wrap Up & Action Items - CP (December & January 2022)

Complete!! CDC/F Trainings & Activities (Carolyn)

  • 1,683,224 Served!
    • 1,683,224 is the total number of people who received direct, tangible information and assistance via project work that is supportable with project data!
    • Way to Go, Team!!
  • COVID-19 Vaccine Videos
    • Please, help spread the word regarding our 5 Vaccine videos & 1 ASL Video - Thank you, Raminta, Norah & Liz!!!
  • ATOB! v16.2
    • A special issue of Assistive Technology Outcomes and Benefits/Accessible Public Health Materials During a Pandemic: Lessons Learned from COVID-19 (Issue 16 Part 2) will be devoted to this project and the issues it addressed. Submitted manuscripts from our project team and/or about the project:
  1. "Include Me": Implementing Inclusive and Accessible Communications in Public
  2. Access for Deaf and Hard of Hearing Individuals in Informational and Educational Remote Sessions
  3. Technology for a Pandemic: Apps for Safety and Independence
  4. Minimizing the Complexity of Public Health Documents: Making COVID-19 Documents Accessible to Individuals Who Read Below the Third-Grade Level
  5. Building an Effective Model to Disseminate Accessible COVID-19 Guidance
  6. The Importance of Braille during a Pandemic and Beyond
  7. Creating Accessible Infographics: Describing Scientific Data in Ways Everyone Can Understand
  8. A Needs Assessment of COVID-19 Guidance for Adults with Developmental Disabilities
  9. Inclusive Design Thinking for Health Messaging in American Sign Language during the COVID-19 Pandemic: A Case Study Brief
  10. Closing the Information Gap: Making COVID-19 Information Accessible for People with Disabilities
  • American Public Health Conference Presentation - CP
  • AUCD Presentation - Liz & CP

TFL AT Acquisition Updates


  1. Credit-Able - to FODAC!!
  2. Physical files will still remain in Danny's office


  1. Credit-Able applications are on hold

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 16(1) - AT Services During & After the Covid-19 Pandemic
  • ATOB Vol. 16(2) - Public Health: feature our work on CDC Project
    • Guest Editor, Mark Harniss, U. Washington
    • Peer Reviews are in process

Mastery of Assistive Technology (MoAT)


  • Team is holding an additional focus group on Mental Health Accommodations - Oct 25th
  • Developing a focus group plan to discuss changes in retail settings since COVID-19 - Nov. 1st
  • Preparing a webinar on "Inclusion & Participation in the Workplace" - Nov. 17th
    • Speakers: Karen, Sarah & Ben
    • Overview of Work ACCESS
    • Accommodations / considerations for common spaces & communication

AT Network

  • Beginning the process of mapping categories of AT from the AbleData database to the ISO 9999 classifications
  • Team has been exploring how to leverage evaluations done by TFL to help "seed" database
    • Dee Dee & Ben have proposed a template with levels at which eval data might be accessed.
    • Also looking for PowerPoint presentations and papers to include in the database.

Inclusive Tech Entrepreneurship Program (ITEP)

  • Business Coaching under Joy Harris supervision is completed
  • Final event will be scheduled for early November
  • Working with the New America Foundation for the annual conference

NSF Project

  • Experiences of Students with Visual Impairments with Tactile Graphics in STEM Courses: Critical Interpretative Synthesis
  • Continuing my meetings with Dr. DeStefano
  • I completed SLR training

ACCESS Projects

  • Have been working with the project team to develop protocols for the focus group
  • Will join two sessions as a note taker and one session as a moderator


  • Working with Ben, Martha, and Carolyn

FY21 Seed Grant Program

  • We will be applying for the Oct cycle
  • Zerrin's New Professional Development Resource I Recommend!

TFL State Leadership Activities - (Liz)

  • Tools for Life
    • Data Reminder: Don't forget to enter in your public awareness and I & A data. Include your presentations, trainings, public awareness, education, etc. in the database each month.
    • TFL Policy and Procedures - Keep going! Follow up coming soon.
    • Webinar archives - Are any of yours missing?
    • TFL Website, wiki (discuss process) - Liz, Kayla, Tori, Shaina, Trish (support)
    • Training plan - host more virtually - we're doing it!
      • ARC Disability 101 - rescheduled for 11/4 at 11:00 AM
  • GCDD Accessibility Grant - Universal Design for Learning and Plain Language - Success!
    • June to September 2021 - $13,000
    • Liz, Norah, Tori (Carolyn and Trish support)
  • Credits - Training Team
    • CEU's - Continuing Education Units approved and distributed by the AAC Institute
    • CRC's - Certified Rehabilitation Counselor Credits approved and distributed by the Commissioner Rehabilitation Counselor Certification or CRCC
      • All applications must be submitted no later than 30 days before the live event.
  • CDC/CDC Foundation - Carolyn-PI, Liz-Co-PI, Norah - Content Creator and Manager, Trish-Project Support, COVID-19 Accessible Materials for Individuals with Disabilities - COMPLETE!
    • Working on archiving the project - Teams and Dropbox
    • Microsite maintenance will run through 2022 - Norah lead
    • Will still collect monthly analytics - Tori lead
    • AUCD Conference presentation - CP and Liz with CDC and CDC Foundation
  • ATAP (AT3) - AT Reuse Activities, AT Database - Carolyn, Liz, Trish(support)
  • Webinars - WORK ACCESS series; Wired Wednesdays
  • Wireless RERC - Training and TA - Outreach & Public Awareness - Carolyn, Raminta, Liz
    • 1. Making virtual meetings more accessible in emergencies, and
    • 2. How to minimize the text complexity in messaging
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase - Focus groups, trainings, webinars - Tori
  • New Professional Development Resource I Recommend! - The ILRU (Independent Living Research Utilization) program is a national center for information, training, research, and technical assistance in independent living. Learn more at the ILRU website

Tori's Updates

  • Social Media - Send articles, webinars, videos, general information, etc. for posting to Tori
  • New Professional Development Resource I Recommend!

Kayla's Updates

  • Graphic Design Projects - Kayla
  • New Professional Development Resource I Recommend!

Raminta's Updates

  • Video Projects
  • New Professional Development Resource I Recommend!

TFL K-12 Initiatives and Updates (Gina)

K-12 Updates

  • Year 3 Statement of Work GaDOE has been submitted
    • Next State Board of Education meeting is November
  • Continuing current K-12 deliverables
    • Consultations
    • Software
    • Loan Requests
      • Ordered & received some new equipment for loans based on requests
      • schedule a time to go in and be sure we know how to use the equipment before loaning
      • be sure all equipment is inventoried and clearly labeled
      • discuss "marketing" plan - most is specialized equipment (FM system, portable, classroom soundfield system, etc.)
      • target particular groups to let them know about the new equipment so we don't create a backlog of requests
  • Texthelp – November 16, 2021 – Texthelp Master Class @ CIDI (in person)
  • New Professional Development Resource I Recommend!

Norah's Updates

  • Updates
  • New Professional Development Resource I Recommend!

GVRA Project (Ben)

Team & Project Plan

  • September Report complete and submitted
  • Ben has met with Matthew Blake - planning for:
    • GVRA Portal
    • Monthly report automation

GVRA Updates

  • Planning to meet with GVRA Transition team in October to discuss:
    • "Pilot within Pilot" to model reporting for K-12 Districts
    • Plans to incorporate IPSE programs into project

TFL Direct AT Services - AT Access Updates (Martha)

  • Wired Wednesdays- Ciara is working on October- It will be about the new features in the C-Pens. WATAP will be covering November and December.
  • AT Lab- thank you to everyone who helped! Items on the 2nd floor have been organized. Worked with IT and things that no longer work will need to be surplused. Charlie has the form for that and can assist. Drawers are labeled with items and will be added onto an online word doc in the AT Lab channel on TEAMS. There is also another document for items needed for the lab (this is not AT equipment)
  • Have added serval new AT items for voice amplification and FM system
  • Met with Carolyn and IT team in regards to the SRI/TFL database- looking for solutions to make the database be more automatic and efficient
  • Rachel, Martha, Sal presenting Chattahoochee OTA class on October 14th
  • Adam Palmer has been rescheduled to October 25th- please let me know what you would like to see
  • working in several demos for DOE and parents that have contacted us
  • New Professional Development Resource I Recommend!

Ciara's Updates

TFL Data:

  • Device Demo Oct. FY22 - Present All Centers: 0
    • Device Demo for FY21: 137
    • Device Demo for FY20: 478
    • Device Demo for FY19: 1029
  • Device Demos Oct. FY22- Present TFL: 0
    • Device Demo for FY21: 25
    • Device Demo for FY20: 79
    • Device Demo for FY19: 185
  • Device Loans Oct. FY22 - Present All Centers: 0
    • Device Loans for FY21: 189
    • Device Loans for FY20: 258
    • Device Loans for FY19: 634
  • Device Loans Oct. FY22 - Present TFL: 0
    • Device Loans for FY21: 76
    • Device Loans for FY20: 94
    • Device Loans for FY19: 352
  • Device Reutilization Oct. FY22 - 0
    • Device Reutilization for FY21: 4678
    • Device Reutilization for FY20: 4333
    • Device Reutilization for FY19: 7266

TFL AppFinder:

  • Jamf Update & Timeline for Rollout
  • VPP Update & Timeline for Rollout
  • Highlight 1-3 New Apps in Appfinder

TFL Lab:

  • Policies & Procedures Update
    • AT Lab Channel
  • "How to Guides" Updates
  • New AT for Lab Updates
  • New Professional Development Resource I Recommend!

Sal's Updates

  • Aging Committees Updates
    • Who
    • What
  • Outreach & Trainings Updates
    • Upcoming
  • AT Lab - Organization Updates
    • New AT
    • Ideas

New Professional Development Resource I Recommend!

Rachel's Updates

  • TFL AT Awareness for Dementia & Isolation Update
    • New AT
  • Interactive AT Lab
    • New AT Updates
  • DAS Contract
    • Updates
    • Policies & Procedures
    • ADRC
  • AT Makers
  • Updates
  • New Professional Development Resource I Recommend!

Sarah's Updates

  • ACCESS Updates & Focus Groups
  • GT DSP Office Updates
  • New Professional Development Resource I Recommend!

AccessGA Initiatives and Updates (Johan)

  • AccessGA
    • State Agency ADA Coordinators' Virtual Networking Event (Sept. 29th)
    • Technical assistance provided to state agencies
  • Fee-for-Service
    • Shepherd Center
      • Web Accessibility Evaluation completed
      • Technical assistance to follow
      • In process of lining up six trainings on disability awareness and digital accessibility
    • UDOIT Tool Evaluation for Brightspace LMS
      • evaluation underway
    • BLH/NLM
      • 74K Contract approved
      • 2 of 19 trainings being tentatively scheduled Nov. 2 and Nov. 10 on topics related to disability awareness
      • A11y evaluation of NLM website
      • A11y evaluation of Moodle LMS
      • Technical assistance
    • Request from ASTHO
      • Trainings on Disability Awareness Digital A11y
    • JCC Chicago
      • SoW pending
      • Web a11y evaluation and technical assistance requested
      • awaiting testing environment
    • UX Initiatives
      • Several ongoing projects in the coming weeks/months involving UX
        • Aging Well Access
        • Dementia Access
        • Washington AT Access
        • AT Network
        • AT3 AT Access

New Professional Development Resource I Recommend!

AAC Programs (DeeDee)

  • Setting up AAC Lab laptop
  • Display devices have been set up and labeling begun

Display materials planned:

  • Device information
  • Posters/handouts on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
  • Handouts on implementation strategies, product information
  • Information on access from Pittsburg AAC Language Seminar - Karen Kangas
  • Model as a MASTER PAL for communication partner training
  • Considering list of training resources

Kennesaw University UD Lab

  • Initial visit completed 8/24/21
  • Classification of apps by educational vs AT completed
  • Review of equipment updates begun
  • Training webinars and video production planning begun

Action Items & Follow Up

  1. University System of Georgia (USG) Benefits Open Enrollment will be held from Monday, October 25 – Friday, November 5, 2021.
  2. Stay tuned for Your other GT Compliances!
  3. Watch Resourcefulness: Being Problem Solvers and Solution Finders
  1. TFL Website Planning Party! Solutions Oriented! CP will hold the Date!