TFL Team Meeting - 10/20/2020

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


TFL Director Updates (Carolyn)

  • Check In -
  • CDC Category 3! Review & Discuss. How would You like to help?
    • COVID-19: Apps for Promoting Independence and Safety
      • Format: Webinar
      • Draft Description:
      • Life looks different for many as we collectively navigate through this COVID-19 crisis. Staying safe, healthy and physically distanced is more important now than ever. Apps, extensions and the accessibility features built into various technology platforms can help people stay safe. Come learn and share valuable information about apps for connecting, shopping, navigating and even relaxing. This interactive webinar will leave you full of knowledge and resources for navigating COVID-19.
      • Presenters: Tools for Life – Danny Housley and Ciara Montes
      • Organizers & Content Creation: Danny
      • Tentative Date(s) depending upon approval: November 11, 2020; 2-3 PM EST
    • COVID-19: Sanitization of Personal Durable Medical Equipment (DME)
      • Format: Webinar
      • Draft Description:
      • Sanitizing durable medical equipment is a top priority for individuals with mobility disabilities, especially during the COVID-19 pandemic. This webinar will share up-to-date CDC guidance and resources that go beyond the everyday cleaning process and discuss what it means to optimize infection prevention. While COVID-19 is more dangerous because we lack treatments and infected persons do not always manifest symptoms, other viruses (e.g., norovirus) persist on solid surfaces much longer. By understanding more about COVID-19 transmission and adopting best practice guidance for cleaning and disinfection, individuals who use DME have another important way of protecting themselves from infection.
    • Presenters:
      • FODAC
      • Project MEND
      • REquipment or AT3
    • Facilitators: Carolyn Phillips and Liz Persaud
      • Organizer & Content Creation: Trish!
      • Tentative Date(s) depending upon approval: November 18, 2020; 2-3 PM EST
    • COVID-19 Glossary of ASL Signs
      • Format(s): Video
      • DRAFT Video Description:
      • As the COVID-19 pandemic continues to evolve, so does American Sign Language (ASL). This video will demonstrate COVID-19 ASL signs to more effectively communicate vital information about COVID-19.
      • Target Audience:
      • This is an introductory-intermediate level video intended for anyone interested in learning more about COVID-19 ASL Signs.
      • Presenters: Deaf Link ASL Interpreters
      • Facilitator(s): Maureen Linden & Sheryl Ballenger
      • Content Development: Norah Sinclair
      • Tentative Date(s) of Release depending upon approval: December 16, 2020
      • Method of Delivery:
    • This video will be produced in ASL with captioning and guidance to go along with the video. It will be designed with UDL principles and hosted on an accessible platform.

  • TFL - CR funds released in Late October
  • Projects:
    • Georgia Division of Aging (DAS) - CARES Act
    • GaDOE FY20 & FY 21 - Co-PI Gina
    • GVRA Contract FY 21 - In Discussions with GT Leadership - Co-PI Martha & Zerrin
    • CDC Contract (9 Mths) - Co-PIs Liz, Johan & Maureen
    • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • 3 Yr HHS DRRP - AT Database - $1.5 Million
    • NEW - Wireless RERC - $35K
    • ATAP/AT3 - $8K

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 15 - Article on DBHDD Project has been conditionally accepted!
    • Some revision is required
    • May need assistance from the co-authors to get these changes addressed.

What Users of AT Wish Developers Knew...

  • Interest from "GogyUp" - the makers of Snap Reader - in possible replication of "What AT Users Wish.." study
    • SBIR-NSF Stage 1 grant - March `21 submission contemplated
    • Thanks to Ciara for her help in making this connection
  • Presentations have been accepted at these virtual conferences:
    • GA Ed. Tech Conference (Nov) What Users of AT Wish Teachers Knew..
    • ATIA (Feb) What Users of AT Wish Developers Knew..

Work ACCESS Project (Decision Tree Project) Content

  • Just completed "Telework" - webinar Oct 14th
  • Ben has submitted final draft of "Communication" branch.
  • Ben, Sheryl Ballanger are beginning 2 new branches:
    • Supports for Remote Meeting Participation (Tentative Focus Group Oct 29)
    • Communication in workplace for Deaf/ASL users
  • Other members of the team wrapping up first round of tasks on "Reading & Writing":
    • proofing, short descriptions, validation, tagging & mapping to decision tree, etc.)

Work ACCESS Programming

  • Functioning model (skeleton) is out on a server for preliminary review.
  • More robust version coming later this month.
  • Annabel is helping with visual design for interface

Mastery of Assistive Technology

  • MoAT Small Bets project is completing analysis on first round of data collection.
    • Round 2 is being designed and is expected to be launched by the end of October.
  • Research Team is contemplating submission of a NIDILRR FIP proposal in December.
    • Would commence July or September of 2021 - when Small Bets grant ends
    • Apply the framework and the tool developed in MoAT Small Bets project


  • Needs Assessment for Braille is complete
    • John has conducted the interviews
    • Zerrin has analyzed the data and developed the report
  • Needs Assessment for Minimizing Text Complexity (MTC) is complete
    • Ben & Ciara have conducted the interviews
    • Zerrin has analyzed the data and developed the report
  • Message Testing for Braille is complete
    • John has conducted the interviews
    • Zerrin has analyzed the data and developed the report
  • Message Testing for MTC is under way
    • Ben & Ciara have conducted interviews
    • Subject Matter Expert panel has been launched
    • Expect to wrap up next week

USG BOR Survey

  • Survey for the 2019-2020 has been disseminated
  • Had a group meeting with Dr.Sheeks to discuss ideas for revising the survey & platform
  • We will present at ACLD meeting

TFL State Leadership Activities - (Liz)

Data Reminder: Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.


  • Tools for Life
    • TFL Policy and Procedures - Liz, Sam
    • Keeping wiki updated and organized - Tori
    • TFL Website - Sam, Shaina
    • Working on training plan to host more virtually
    • GATE 2020 update - Sam
    • NDEAM presentation for the ACEC (American Council of Engineering Companies of Georgia) Georgia Inclusion & Diversity Task Force this Wednesday at 11 - Tori & Liz
  • CDC
    • Accessible Materials and Culturally Relevant Messages for Individuals with Disabilities
    • Carolyn PI, Johan, Maureen and Liz Co-PI, Sam Project Management
      • Dissemination - project messaging, microsite, presentations/webinars
  • Social Media
    • Send articles, webinars, videos, general information, etc. to post and share with TFL followers
    • Like, Follow, and Share our pages with your networks and others
  • ATAP (AT3)
    • Exploring 2021 contract and deliverables - CP & Liz
      • AT Reuse Activities (PIOC)
      • Social Isolation/Connectedness Coalition (ACL/n4a) - Liz, Rachel, Martha, Sal
  • TechSAge 2 RERC - Training and Outreach
    • Carolyn and Liz
    • Design Competition - Carolyn & Danny lead, Liz support
    • Check out the RERC TechSAge website to learn more.
  • Webinars
    • Working on expanding our webinars
      • Updating CRC's and CEUs for live and archived webinars - Liz & Tori
    • Wired Wednesdays
    • ASK series
    • More webinar offerings from TFL?
  • Wireless RERC - Training and TA
    • Carolyn, Liz, Sam, Raminta
    • Outreach & Public Awareness ongoing (Sam lead)
    • Submitting to the Technology and Disability Policy Highlights (TDPH)
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase
    • Carolyn and Liz - Telework
      • focus groups, training

TFL K-12 Initiatives and Updates (Gina)

  • K-12 Contract FY 20 Updates
    • Portal
      • 268 Users registered representing:
        • 146 local districts
        • 10 Charter Schools
        • 4 State Schools
        • 7 Georgia Network for Educational and Therapeutic Supports (GNETS)
        • Total of 167 Local Education Agencies (LEA’s) Represented
  • Software
    • 105 districts signed and operational
    • Software in 103 districts; 287,987 licenses provisioned 377,057
  • Consultation Requests (3 new requests submitted came in since last meeting; 6 this month)
    • loan requests
    • on-going; multiple meetings & support
  • EdTrade

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1-19- 9/30/20 All Centers 481
  • Device Demos 10/1/19 - 9/30/20 TFL 79
  • Device Loans 10/1/19- Present All Centers 236
  • Device Loans 10/1/19- Present TFL 91
  • Device Reutilization 3361

  • Wired Wednesdays- Danny will be presenting at the next one on emergency preparedness Still need people to sign up!
  • DAS Cares Act Funding- Working with Carolyn on the subcontract. Still working with Yolanda on how to get the 39 individuals for equipment and then the 16 for AT Assessments
  • Working with Yolanda and Karen on the first training in November- will present TFL 101 and some AT for social isolation. Should be 1 hour.
  • Those in the Text Complexity group have been working on items.
  • Working on DOE Consultations- have completed 2 on AT Access and they went really well. Clarke Co will be returning to face-to-face in November and will put in for loans. Have sent heads up email to Annabell
  • Working with Gina on new AT Equipment and ordering that equipment
  • Working with the CDC on focus groups and MTC of articles
  • Sal- update on Social Isolation Friday meetings

TFL AT Acquisition Updates (Danny)

Device Loan

  1. I got a chance to do some hands on with the Orcam Read
  2. Other equipment was returned including the Vision Buddy, Trifecta and MyEye 2


  1. UGA Today
  2. APRIL next Thursday
  3. GSU next Friday
  4. Completed one on physical access with a work focus
  5. Working on a presentation for safety

Other Updates

  1. Working with GT HR on an accommodation for an employee

AccessGA Initiatives and Updates (John)

  • Disability Awareness & Sensitivity Training
    • Office of Pardons and Paroles
    • Georgia Dept. of Corrections
    • Dept. of Community Supervision
  • Office of Pardons and Paroles
    • An accessibility review of your recently updated policies and procedures
    • Web accessibility evaluation
    • Follow-up technical assistance
  • Georgia ADA Conference
    • Scheduled for December
    • One presentation this year (Overview of a11y related to online meeting/webinar platforms)
  • Secretary of State Office – voting accessibility
    • Communications related to accessible voting
  • Virginia Commonwealth University
    • Contract scheduled to be finalized this month
  • CDC Foundation
    • ongoing UX testing/Compliance and best practice reviews
  • L’ARCHE Atlanta – 6,000 Lives Project – People with Disabilities and Funding
    • Partnership with GCDD
  • The NORA Project
    • The Nora Project’s award-winning school programming allows students to explore disability, adaptation, and friendship in exciting and innovative ways.
  • Emory University (Rollins School of Public Health)
    • Web a11y evaluation and technical assistance review of application

Action Items & Follow Up