Difference between revisions of "TFL Team Meeting - 10/5/2021"

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=='''TFL Director Updates (Carolyn)'''==
=='''TFL Director Updates (Carolyn)'''==
* ‘’’HR’’’
* ‘’’HR’’’
** Critical Hire Process: AT Acquisition Manager Position
** Hire Process: AT Acquisition Manager Position
** Critical Hire Process: Program Support Spec. Sr. Position
** Hire Process: Program Support Spec. Sr. Position
*'''Cybersecurity Required Course'''
*'''Cybersecurity Required Course'''
**About the Training
** Did you Complete Yours?
#Regularly occurring cybersecurity awareness training ensures that faculty, staff, and student employees are vigilant, prepared, and empowered to identify cyber threats or scams when they encounter them. Training also encourages employees to adopt practices that safeguard their information and technology from ransomware attacks and compromise.
* Professional Development:
#Georgia Tech’s cybersecurity training covers a variety of topics such as cybersecurity policies, data protection categorizations, sharing protected data, and endpoint protection.
# Resourcefulness: Being Problem Solvers and Solution Finders
#Employees can access the training via the recently updated Georgia Tech Employee Learning Portal (powered by Genius). https://gatech.geniussis.com/LearnerDashboard.aspx

**Make sure these are correct - any changes by 5pm Friday.  
**Make sure these are correct - any October changes by 12 on Thursday.  
* '''Projects:'''
* '''Projects:'''
* GaDOE FY21
* GaDOE FY21

Revision as of 08:58, 5 October 2021

TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


TFL Director Updates (Carolyn)

  • ‘’’HR’’’
    • Hire Process: AT Acquisition Manager Position
    • Hire Process: Program Support Spec. Sr. Position
  • Cybersecurity Required Course
    • Did you Complete Yours?
  • Professional Development:
  1. Resourcefulness: Being Problem Solvers and Solution Finders
  • Allocations
    • Make sure these are correct - any October changes by 12 on Thursday.
  • Projects:
  • GaDOE FY21
  • GVRA FY 22
  • CDC Contract - NCE through Sept. 30, 2022. (Updates, ATOB, UNC Research & Dissemination of Videos)
  • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • AT Team
  • AT3 - $50K - (May-August 31)
  • Georgia Division of Aging (DAS) - CARES Act - (Nov. 2021 - End Sept. 30, 2022!)
  • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
  • Wireless RERC - NCE - 2 Videos
  • Proposals:
    • GaDOE Year 3: Early Development
  • TFL Strategic Planning - Focused Sessions
  • Upcoming:
    • Direct Services - Martha (October)
    • AAC Lab - DeeDee (October)
    • AT Considerations - Gina (November)
    • Leadership & Training - Liz (October)
    • TFL Research - Ben (November)
    • TFL into CIDI S&E Research - Zerrin (December)
    • Wrap Up & Action Items - CP (December & January 2022)

Almost Complete!! CDC/F Trainings & Activities (Carolyn)

  • COVID-19 Vaccine Videos
    • 5 Vaccine videos & 1 ASL Video - Thank you, Raminta, Norah & Liz!!!
  • ATOB! v16.2
  • EPIC National Webinar - Liz & CP (Completed)
  • American Public Health Conference Presentation
  • AUCD - Liz & CP

TFL AT Acquisition Updates


  1. Credit-Able - to FODAC!!
  2. Physical files will still remain in Danny's office


  1. Credit-Able applications are on hold

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 16(1) - AT Services During & After the Covid-19 Pandemic
  • ATOB Vol. 16(2) - Public Health: feature our work on CDC Project
    • Guest Editor, Mark Harniss, U. Washington
    • Peer Reviews are in process

Mastery of Assistive Technology (MoAT)

  • Preparing to submit for GTRI Seed Grant (focus on MoAT K12)
  • MoAT presentation accepted at GA EdTech Conference (ATL, Nov 3-5)
  • MoAT presentation accepted at ATIA (Orlando, Jan 27th)


  • Team is preparing for an additional focus group on Mental Health Accommodations
  • Developing a focus group plan to discuss changes in retail settings since COVID-19
  • Preparing a late October webinar on "Inclusion & Participation in the Workplace"
    • Speakers: Karen, Sarah & Ben
    • Overview of Work ACCESS
    • Accommodations / considerations for common spaces & communication

AT Network

  • Beginning the process of mapping categories of AT from the AbleData database to the ISO 9999 classifications
  • Team has been exploring how to leverage evaluations done by TFL to help "seed" database
    • Dee Dee & Ben have proposed a template with levels at which eval data might be accessed.
    • Also looking for PowerPoint presentations and papers to include in the database.

Inclusive Tech Entrepreneurship Program (ITEP)

  • Business Coaching under Joy Harris supervision is in progress
  • Final event will be scheduled for early November
  • Working with the New America Foundation for the annual conference

NSF Project

  • Experiences of Students with Visual Impairments with Tactile Graphics in STEM Courses: Critical Interpretative Synthesis
  • Started my meetings with Dr. DeStefano
  • I will be attending SLR training next week

ACCESS Projects

  • Have been working with the project team to develop protocols for the focus group
  • Joined one session as a note taker


  • Working with Ben, Martha, and Carolyn

Spencer Foundation

  • Submitted a proposal

GT-Microsoft Accessibility Research Seed Grants

  • Not funded

FY21 Seed Grant Program

  • Not funded
  • We will be applying for the Oct cycle

TFL State Leadership Activities - (Liz)

  • Tools for Life
    • Data Reminder: Don't forget to enter in your public awareness and I & A data. Include your presentations, trainings, public awareness, education, etc. in the database each month.
    • TFL Policy and Procedures - Keep going! Follow up in late October.
    • Webinar archives - Are any of yours missing? - Tori continues to update and organize and will be reaching out
    • TFL Website, wiki - Liz, Kayla, Tori and Shaina - Soon!
    • Training plan - host more virtually - we're doing it!
      • ARC Disability 101
      • Cobb Co presentation
  • GCDD Accessibility Grant - Universal Design for Learning and Plain Language
    • June to September 2021 - $13,000
    • Liz, Norah, Tori (Carolyn and Trish support)
      • Met with GCDD team to start plan for trainings and creating the plain language guide
  • Credits - Training Team
    • CEU's - Continuing Education Units approved and distributed by the AAC Institute
    • CRC's - Certified Rehabilitation Counselor Credits approved and distributed by the Commissioner Rehabilitation Counselor Certification or CRCC
      • All applications must be submitted no later than 30 days before the live event.
  • CDC/CDC Foundation - Carolyn-PI, Liz-Co-PI, Norah - Content Creator and Manager, Trish-Project Support
    • COVID-19 Accessible Materials for Individuals with Disabilities
    • CDC trainings are done!
    • Preparing for final meeting on 9/30 - need help to collect quotes/testimonials
    • Working on archiving the project
    • Microsite will run through 2022
    • Will still collect monthly analytics
  • Social Media - Send articles, webinars, videos, general information, etc. for posting to Tori
  • Graphic Design Projects - Kayla
  • ATAP (AT3) - AT Reuse Activities, AT Database - Carolyn, Liz, Trish(support)
    • Webinar - Completed!
  • TechSAge 2 RERC - Training and Outreach Check out the RERC TechSAge website to learn more. - Carolyn and Liz
  • Webinars - WORK ACCESS series; Wired Wednesdays
  • Wireless RERC - Training and TA - Outreach & Public Awareness - Carolyn, Liz
    • Extension and funding for video work
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase - Focus groups, trainings, webinars - Carolyn, Liz, Tori, Rachel, Sarah, Ben

TFL K-12 Initiatives and Updates (Gina)

K-12 Updates

  • Year 3 Statement of Work GaDOE has been submitted
    • Next State Board of Education meeting is November
  • Continuing current K-12 deliverables
    • Consultations
    • Software
    • Loan Requests
      • Ordered & received some new equipment for loans based on requests
      • schedule a time to go in and be sure we know how to use the equipment before loaning
      • be sure all equipment is inventoried and clearly labeled
      • discuss "marketing" plan - most is specialized equipment (FM system, portable, classroom soundfield system, etc.)
      • target particular groups to let them know about the new equipment so we don't create a backlog of requests
  • Texthelp – November 16, 2021 – Texthelp Master Class @ CIDI (in person)

GVRA Project (Ben)

Team & Project Plan

  • Ben has met with Matthew Blake - planning for:
    • GVRA Portal
    • Monthly report automation
  • Now working on September Report

GVRA Updates

  • Planning to meet with GVRA Transition team in October to discuss:
    • "Pilot within Pilot" to model reporting for K-12 Districts
    • Plans to incorporate IPSE programs into project

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1/ 20- Present All Centers 136
  • Device Demos 10/1/20- Present TFL 25
  • Device Loans 10/1/20- Present All Centers 188
  • Device Loans 10/1/20- Present TFL 76
  • Device Reutilization 4677

  • Wired Wednesdays- Ciara is working on October- It will be about the new features in the C-Pens. WATAP will be covering November and December.
  • AT Lab- thank you to everyone who helped! Items on the 2nd floor have been organized. Worked with IT and things that no longer work will need to be surplused. Charlie has the form for that and can assist. Drawers are labeled with items and will be added onto an online word doc in the AT Lab channel on TEAMS. There is also another document for items needed for the lab (this is not AT equipment)
  • Have added serval new AT items for voice amplification and FM system
  • Met with Carolyn and IT team in regards to the SRI/TFL database- looking for solutions to make the database be more automatic and efficient
  • Rachel, Martha, Sal presenting Chattahoochee OTA class on October 14th
  • Adam Palmer has been rescheduled to October 25th- please let me know what you would like to see https://www.palmervision.com/
  • working in several demos for DOE and parents that have contacted us

AccessGA Initiatives and Updates (Johan)

  • AccessGA
    • State Agency ADA Coordinators' Virtual Networking Event (Sept. 29th)
    • Technical assistance provided to state agency
    • As part of National Disability Awareness Month in Oct, “Living and Thriving with a Disability” Webinar will be distributed to:
      • private contractors
      • Dept. of Community Health
      • Dept. of Labor
      • Office of Pardons and Paroles
      • Society of Human Resource Managers (SHRM)
  • Fee-for-Service
    • Shepherd Center – SoW approved
      • Web Accessibility Evaluation
      • Technical assistance
      • Series of six trainings on disability awareness and digital accessibility
    • UDOIT Tool Evaluation for Brightspace LMS
      • evaluation underway
    • BLH/NLM
      • Contract for just under 75K – awaiting final approval before Sept. 29th
      • A11y evaluation of NLM website
      • A11y evaluation of Moodle LMS
      • Technical assistance
      • 19 trainings scheduled on topics related to disability awareness and digital accessibility
    • JCC Chicago
      • SoW pending
      • Web a11y evaluation and technical assistance requested
      • awaiting testing environment
    • Georgia AER/GVEST Combined Conference: Stronger Together
      • Friday, October 15, 2021 from 12 pm to 3:30 pm EST
      • Friday, March 11, 2021 from 12 pm to 3:30 pm EST
      • Gina’s presentation on March 11: EdTrade: Georgia’s K-12 Assistive Technology Reuse Program – Rethink, Reuse, Share, & Save
    • UX Initiatives
      • Several ongoing projects in the coming weeks/months involving UX
        • Aging Well Access
        • Dementia Access
        • Washington AT Access
        • AT Network
        • AT3 AT Access

AAC Programs (DeeDee)

  • Setting up AAC Lab laptop
  • Display devices have been set up and labeling begun

Display materials planned:

  • Device information
  • Posters/handouts on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
  • Handouts on implementation strategies, product information
  • Information on access from Pittsburg AAC Language Seminar - Karen Kangas
  • Model as a MASTER PAL for communication partner training
  • Considering list of training resources

Kennesaw University UD Lab

  • Initial visit completed 8/24/21
  • Classification of apps by educational vs AT completed
  • Review of equipment updates begun
  • Training webinars and video production planning begun

Action Items & Follow Up

  1. Complete your Cybersecurity Compliance
  2. Stay tuned for Your other GT Compliances - October & November!