TFL Team Meeting - 12/17/2019

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


Today's Meeting

  • This is our last team meeting of the year!
  • We've had a great year and always work together to overcome any obstacles thrown our way. Let's reflect on and share our accomplishments for 2019!
    • Please share one incredible accomplishment and/or goal that you achieved this year.
    • And please share one of your goals/contributions towards TFL in 2020.

TFL Director Updates (Carolyn)

TFL Research Updates (Ben S. & Carolyn)


  • Volume 13 has been released. Thank you, again, Tori for all your hard work on this volume! Here’s a link to the Volume 13 web page:
  • Volume 14 theme will be "Literacy". The paper we submitted, "Does Mastery of AT in High school Impact Post Secondary Performance?" has been accepted for that issue. Release will be mid-2020.

Upcoming Presentations:

  • ATIA (Jan 30) - DBHDD Project Poster Presentation
  • ATIA (Feb 1) - Mastery of AT presentation
  • GSHA (Feb 13-15) DBHDD Project full presentation

DBHDD Contract:

  • Project closed last month. Team has completed completed work with 21 individuals during the new project launch.
  • Ben is still participating in the Employment First "Callaway Work Group".
  • We have reached out to Josie Baker, DBHDD Autism Project Coordinator, about revisiting the Autism Crisis Home proposal we submitted this past spring.
  • Ron Wakefield (DBHDD Dir.) wants to set up a meeting after the first of the new year.

What Users of AT Wish Developers Knew About Their Literacy Experiences Project

  • "Think Aloud" with students from Howard School was completed Oct 30.
  • Transcription of sessions is now in process.
  • Next step: working with college students from GA Tech.

Work ACCESS Project (Decision Tree Project)

  • Team conducted several expert panels on mobility, workstation accommodation and Cognitive Tools/ Time management in the workplace. More to come in the weeks ahead.
  • Thanks to Liz and her team for coordinating captioning services, pulling the expert panels announcements together, and sending them out.
  • Working on a pre-conference event at ATIA to tap experts in job accommodation for validation of Work Access project expert panels.
  • Requirements document (initial pass) for design & programming of Work ACCESS tool has been circulated.

Other Decision Trees/Algorithum Projects:

  • Aging Decision Tree Project (Washington)
  • We have reached out to Jeffrey Thompson Director Planning List Systems about collaboration on decision tree for DONR in GA.
  • Working with Karen Milchus on rework of a previous development grant proposal for a Dementia Decision Tree for future submission.

Other Research Opportunities:

  • In discussions with Tracy Rackensperger (UGA) regarding collaboration on "Creating Opportunity & Independence" (CO&I) Grant (Craig H. Nielsen Foundtn. ~$100K) for development of a training model for individuals with recent Spinal Cord Injuries (SCI).

TFL State Leadership Activities - (Liz)

  • Data Reminder: Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.
  • What Happened & What's Upcoming
    • GATE - exhibitor registration is now open - Sam lead
    • GATE 2019 - 12/6
    • Webinar archive re-linking - Annabel lead
    • Amazon Contract & Video Project
      • Working on scope of work and budget with Patrick
      • Developing scripts/storyboards for videos
      • Who would like to be involved?
    • ATIA planning is underway!
      • Who's going? - Carolyn, Danny, Ben, Tori, DeeDee, Ciara (confirmed)
      • Travel Authorizations - Submit ASAP
      • Lodging - make your reservations ASAP
      • Registration - Register ASAP, earlybird rates have been extended
      • Responsibilities at ATIA - TFL cohosting 2 workshops, all TFL hands on deck - Carolyn & Tori lead
    • Wiki PPT submissions - Tori
    • TFL policy and procedures - Liz, Sam
    • TFL website - Liz, Tori
    • Please include the training team on professional development activities - presentations, trainings, events, tours, demos, visiting other sites, etc.
  • Projects
  • ATAP (AT3)
    • 2020 contract is in place - webinars, social media accessibility webinar - Danny and Tori, videos, accessible docs
  • AT Reuse Activities
    • Carolyn, Liz, Danny, others as needed
    • Still continue to provide Reuse TA.
    • Working with AT3 on TA protocol, etc.
    • Disaster Relief Efforts: PIDS - Danny lead, Portal requests - Ciara/Tori
  • GTPE UD Video Project
    • Liz, Sam, Tori, Raminta
    • Writing scripts, Editing videos - will be finished by winter break!
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase
    • Carolyn, Liz, Sarah, Ben S., Tori
    • Focus groups - we need participants and would like your input on possible candidates
  • TechSAge 2 - Training and Outreach
    • Carolyn, Liz
    • Have you listened to the podcast yet?
    • Continue to provide public awareness and education, Planning continues for competition. (Danny, Carolyn)
    • Check out the RERC TechSAge website to learn more.
  • GT Wireless RERC - Training and TA
    • Carolyn, Liz, Sam, Raminta
    • Outreach & Public Awareness ongoing (Sam lead)
    • Wireless RERC SoT - 5/21-22 - Save the Dates!

TFL K-12 Initiatives and Updates (Gina)

  • K-12
    • K-12 Contract – Statement of Work (SOW)
      • From CIDI/TFL end is complete – GaDOE/Special Education is pleased with it
      • Currently back with Special Education to initiate contract, go through Cabinet, and take to the State Board of Education (SBE)
      • Timelines are January 2020 – December 2020
      • Components of this contract include:
        • Customized, mini AT Training Videos (3-7 minutes each) – 5 videos
        • Assistive Technology (AT Consultation Services) – portal to log services and track time
        • Assistive Technology Webinar Series – supporting a series that has already been scheduled and marketed
        • AT/UDL Software Pilot Program – software for reading, writing & math, possibly accommodation assessment
        • Assistive Technology Lending Library
        • Discovery Surveys
        • EdTrade, Georgia Assistive Technology School Swap Database
        • Strategic Roadmaps for future development and operation of
        • Expanded UDL/AT Software package
        • E-Text delivery program
        • District membership for CIDI/TFL services
    • K-12 Referrals
      • Slow and steady scheduling referrals we have and writing reports
      • Regularly getting requests for new evaluations; trying to move towards demonstrations
  • Georgia School for the Deaf Contract
    • Delay in the Contract
      • AAC Assessment
      • Two Trainings
  • Preliminary discussions regarding participation in National Science Foundation (NSF) grant. Georgia would be 1/3 states (Kentucky, Georgia, & Michigan). Proposed project – Accessible Online Science Assessment Outcomes for Students with Disabilities - looking at online assessments, embedded tools and impact on student performance.
  • AAC Camp – @ Camp Twin Lakes this spring (2020) for a weekend camp for kick-off (Camp Jabberjaw - Mississippi State University is losing funding looking to replicate something like Camp Jabberjaw here in GA)
    • CHOA is involved, private individuals – logistics & fundraising to be worked out, but seeming determined to get this off the ground for the spring
    • UGA & UWG with SLP Programs
      • looking to involve Valdosta, Georgia Southern University Armstrong Campus, & Georgia State SLP Programs

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demos All Centers 10/1/18- Present: 1096
  • Device Demo TFL 10/1/18- Present: 212
  • Device Loan All Centers 10/1/18-Present: 668
  • Device Loan TFL 10/1/18- Present: 364
  • Device Reutilization 10/1/18- Present: 7628
  • Sal's last day will be this Thursday
  • Contract Updates
  • 1. DBHDD- Finishing up- received an email last week that work to have had ceased on 11/9
  • 2. ADA and workplace assessment with Rome DFAC- Sarah
  • 3. Have been meeting with several families for demos- these have take a bit of time as more complex with lots of questions
  • 4. Thank you to everyone that attended the Texxthelp training last Tuesday
  • 5. SignGlasses demo last Tuesday
  • 6. Capti Demo scheduled in December
  • 7. University of Hawaii presentation and talk about semester AT course

TFL AT Acquisition Updates (Danny)



No new applications will be processed until after the 10th of January

AT Labs

  1. Keep clean and organized, thanks to the person who tidied up the main AT lab (Annabel?)


  1. GATE- 3 prezzies, I'm in the same room for all three, it'll basically be a small AT lab
  2. A lot of AT for eating and medication management have been packed
  3. Need to learn how to use the Hero- does anyone have any experience with that?