TFL Team Meeting - 4/20/2021

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


TFL Director Updates (Carolyn)

  • FY20 Performance Evaluations, FY21 Goals, FY21 Telework & FY21 Flexforms
  • TFL FY21 - GR00008119 Worktag (1st CR $130,959)
  • Projects:
    • Georgia Division of Aging (DAS) - CARES Act - Combining SOW & Budgets with ~$26k increase! (Start Date Jan. 2021)
    • GaDOE FY20 Co-PI Gina & FY 21 - Ben will be increasing his role to help Gina and me! (2021 New - Start Jan. 2021)
    • GVRA Contract FY 21 - In Discussions with GT Leadership - Co-PI's Martha, Zerrin & Ben
    • CDC Contract (12 Mths) - Co-PIs Liz, Johan - NCE through June 30.
    • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
    • NEW - Wireless RERC - $35K
    • ATAP/AT3 - $8K - Met re: AbleData & Requested $50k.
  • TFL Strategic Planning - Focused Sessions
    • What do you think?

Almost Complete!! CDC/F Trainings & Activities (Category 3) (Carolyn)

    • COVID-19: Apps for Promoting Independence and Safety - Complete!
    • COVID-19: Sanitization of Personal Durable Medical Equipment (DME) - Complete!
    • A Closer Look: Face Masks and People with Disabilities - Complete!
    • A Closer Look: Mental Health and Resilience within the Disability Community during COVID-19 - Complete!
    • Making Social Media Accessible for People with Disabilities
    • A Closer Look: Guidance for Business and Employers Considering the Needs of People with Disabilities during COVID-19
    • COVID-19 Simplified Text 2-Minute Videos
      • Format: Simplified Text Scripts for 2-minute videos
      • DRAFT Video Description:
      • These 2-minute videos will demonstrate information found in the CDC guidance related to COVID-19 to more effectively communicate vital information to individuals with limited literacy skills who would benefit from Simplified Text (at grade level 3 or below).
      • Target Audience:
      • This is an introductory-intermediate level video intended for anyone interested in learning more about COVID-19 and for individuals who would benefit from information in Simplified Text.
      • Presenters:  ? A user/presenter??
      • Facilitators: Carolyn Phillips, Karen Erickson
      • Content Development: Norah Sinclair
      • Tentative Date(s) of release, depending upon approval: February 17, 2021
  • New CDCF Contract!
  • Vaccine Webinar #1
  • Vaccine Webinar #2

TFL AT Acquisition Updates


  1. Credit-Able - Who can help?
  2. Voice messages on Danny's line - how is that going to be handled?
  3. Deliverables on Grants & Contracts - Who can help?
  4. Physical files will still remain in Danny's office


  1. Credit-Able applications are on hold until 1/15/21


  1. Social media presentation is being developed with Tori and John- being presented TOMORROW

Other Updates

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 15 - Article on DBHDD Project has been released!
  • ATOB Vol. 16(2) - Public Health: feature our work on CDC Project
    • Over 10 articles proposed - call closes in June

Work ACCESS Project (Decision Tree Project) Content

  • Two presentations in March on job accommodations for people with intellectual and developmental disabilities:
    • Webinar Tues. March 23 - part of Advancing Employment Initiative, An Employer’s Guide To Workplace Accommodations for Individuals with Intellectual and Developmental Disabilities
      • part of UGA's Institute on Human Development and Disability's Best Practices in Employment Supports project.
    • Webinar Wed. March 24 - Wired Wednesday series: Cognitive Aids in the Workplace: time management and learning new tasks

Work ACCESS Programming

  • Functioning model is out on a server for preliminary review.
  • More robust version is nearing release.

Mastery of Assistive Technology (MoAT)

  • MoAT Small Bets project is analyzing data from Round 4 (Final round)
  • Research Team is applying for a GTRI seed grant: Mastery of AT and the IEP in K-12
    • 1 Year, $100K
    • Build a web-based tool for use by IEP teams
    • Help us validate our Mastery of AT Tool
    • Plan research questions and methodology for a larger Education grant in future
  • Research Team has also submitted:
    • NIDILRR FIP proposal (3 yrs, $600K - Fall 2021) Mastery of AT and Work
    • NSF Planning Grant (1 Yr. $150 - Fall 2021) Mastery of AT and Work

RRTC Grant proposal: AT Impact

  • One of several projects - 5 years, $500K
  • Follow up on the DBHDD clients we saw in 2017-2019 pilot
    • Look at the long term impact of our intervention
    • Enhance/perfect the original DBHDD intervention
    • Work with another 60 referrals over the curse of the project
  • Partner with DBHDD - train a cadre of counsellors to identify appropriate AT
  • Revise the Foundational Measures Survey & Adapted Student Performance Profile
  • Work with DBHDD to develop a cost/benefit measure for the intervention

Inclusive Tech Entrepreneurship Fellowship (ITEP)

  • Fellow applications are in
    • Evaluating the applications
  • Mentor recruitment is in progress
  • Planning stage for the ITEP will take place January through March
    • We are working on designing the instruction component

NSF Proposal

  • Submitted

Institute Research Awards Selection Committee 2021

  • Serving to represent College of Design

TFL State Leadership Activities - (Liz)

Data Reminder: Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.


  • Tools for Life
    • Who is entering their training and presentation data?
    • TFL Policy and Procedures - Keep working on it! - Liz will reach out.
    • Webinar archives - update and organize - Tori
    • TFL Website, wiki - Liz, Sam, Tori
    • Training plan - host more virtually. This is happening whether it be through Wired Wednesdays, various projects (DAS & CDC, etc.), or individual requests to TFL team members.
    • Vaccine Information Collaborative for People with Disabilities and Older Adults - Carolyn, Liz, Trish
  • Credits - Training Team
    • CEU's - Continuing Education Units approved and distributed by the AAC Institute
    • CRC's - Certified Rehabilitation Counselor Credits approved and distributed by the Commissioner Rehabilitation Counselor Certification or CRCC
      • Guidelines for the application process have changed and are more firm. All applications must be submitted no later than 30 days before the live event. Recordings of sessions must be submitted to CRCC after completion. (Tori is looking into conferences, etc.)
  • CDC/CDC Foundation - Carolyn-PI, Liz-Co-PI, Trish-Project Support
    • COVID-19 Accessible Materials and Culturally Relevant Messages for Individuals with Disabilities
      • Have you shared any announcements related to the project?
      • Has anyone provided any outreach in the I/DD community for the MTC/easy to read resources and videos?
      • Dissemination - project messaging, microsite, presentations, trainings, webinars (Liz, Tori, Shaina, AAHD, and anyone that can assist with outreach)
  • Social Media - Tori
    • Send articles, webinars, videos, general information, etc. to post
  • ATAP (AT3) - Carolyn, Liz, Trish (support)
    • AT Reuse Activities (PIOC)
  • Social Isolation/Connectedness Coalition (ACL/n4a) - Carolyn, Rachel, Martha, Sal
  • TechSAge 2 RERC - Training and Outreach - Carolyn and Liz
  • Webinars
    • Wired Wednesdays
    • ASK series
  • Wireless RERC - Training and TA - Carolyn, Liz, Sam, Raminta
    • Outreach & Public Awareness ongoing, Technology and Disability Policy Highlights (TDPH)
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase - Carolyn, Liz, Tori
      • Focus groups, trainings, webinars

TFL K-12 Initiatives and Updates (Gina)

  • Texthelp Software (4.19.21)
    • 407,623 licenses provisioned from Texthelp (all three software titles) / 0 not yet provisioned
    • 122 Districts
  • GaDOE Portal Overview (4.19.21 )
    • 287 total registered portal users
    • Total of 176 unique LEA’s represented/registered (districts, charters, state schools, GNETS)
  • GaDOE Partnership
    • Consultations: follow-ups, new requests, summaries (Martha, DeeDee, & Ben)
    • Loans: loan requests, tracking loans, sent out emails for loans that have been out a while w/ survey, & redirecting to the portal (Ciara, DeeDee & Martha)
    • Tracking time
    • EdTrade (Martha, Ben, Matthew, Ken, & Jerel)
      • Soft Launch now with 3 -5 districts – working fast and furious
      • Statewide rollout in the late summer / early fall / return to school
    • Videos (Ben, Nora, Raminta, Martha, DeeDee, & Ciara)
    • Webinars
    • Discussion of timelines for Statement of Work (SOW) for AT Partnership Year 3
  • Other
    • Accessible Educational Materials (AEM) Cohort work continues
    • College Transition Partnership Grant w/ UGA & GSU continues
    • Okefenokee RESA AT Consortia presentation – AT Partnership / Tools for Life (completed)

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1/ 20- Present All Centers 28
  • Device Demos 10/1/20- Present TFL 9
  • Device Loans 10/1/20- Present All Centers 24
  • Device Loans 10/1/20- Present TFL 24
  • Device Reutilization 1055

  • Wired Wednesdays- March 10th with Routine Factory demoing- Thank you Ciara for asking them- they gave a great demo to us last week.
  • Rachel, Tori, and Martha- presented on Feb 17th to the 51 students in OT class at GSU- Great participation from the class
  • Matthew is working on a portal for the DAS Contract
  • Waiting to get back budgets and support letters from FODAC and Walton Options for new Tech Act funds
  • Several virtual demos being scheduled
  • Working with DOE Collaborations
  • Network partners continue to reach out for AT guidance and/or setting up virtual meetings with their clients for AT solutions with TFL
  • Working with Training/Outreach team on scheduling presentation and potential video for GGS

AccessGA Initiatives and Updates (John)

  • AccessGA
    • Georgia Dept. of Economic Development
      • technical assistance
      • Ongoing technical assistance with state agencies and ADA Coord’s office
    • Future webinar: accessibility features of Zoom and Teams
  • ATOB abstract submission
  • National Parks of Boston
    • survey results received
    • Draft SoW in progress for digital accessibility/disability awareness training
  • The NORA Project
    • additional follow-up technical assistance
  • College of Design
    • Digital Accessibility Training on accessible document creation and social media training provided Feb. 22
  • Georgia AER
    • Presentation provided on the Interplay Between AT and Digital Accessibility

AAC Labs

  • Setting up AAC Lab laptop
  • working on display equipment order
  • Display materials planned:
  • Device information
  • Posters on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
  • Handouts on implementation strategies

TFL & ADA 30th Celebration

    • Hashtags:
  1. ThanksToTheADA
  2. WhatCanYouDo #ChooseToInclude #Disability #ADA
  • November
    • Veterans
      • "Honor all who served - In times of war - In times of peace"
    • Publications & Fact Sheets
  • Veterans - ADA Fact Sheets & Publications from the ADA National Network
  • Veterans Resources from the Southeast ADA Center
  • Veterans & Families Resource List from ADA Live!
  • ADA Live! Episodes by Topic - veterans
    • Social Media
  1. HONORINGVETS – Show your Support on Twitter
    • VAntage Point Blog from U.S. Dept. of Veterans Affairs
    • Greenlight a Vet Program and help show that every Veteran has a story
  • December
    • Shaping a Universal Future
      • National ADA Symposium - Save the Date! Registration opens in January.
  • Resources: International Day of Persons with Disabilities (IDPD)
  • United Nations (UN)– International Day of Persons with Disabilities
  • Convention on the Rights of Persons with Disabilities (CRPD)
    • Sharing ADA Stories
  • StoryCorps & Disability Visibility Project
  • StoryCorps MobileBooth Tour
    • ADA Legacy Project - Preserve. Celebrate. Educate.

Open Enrollment begins October 21st!

  • Open Enrollment for 2021 Benefits selection begins tomorrow October 21st and ends November 6th. This is an active enrollment - meaning you must log into the system and confirm your benefits even if no changes are being made. Additionally, you will need to certify you and your dependent(s) (age 18 and older) tobacco use status. Tobacco users will be charged $100 per month, per person for using tobacco products and system automatically defaults to tobacco user.

    • Virtual Benefits Fair - USG Benefits Fair – October 19th – October 23rd. This event will include live events daily & Vendor 1:1 chats between 10am – 2p. (This event replaces GT Benefits Fair) -

Action Items & Follow Up

  1. Complete your Open Enrollment for 2021 - 11/6
  2. Complete Your GT Compliance - 11/17!
  3. TH - Create and Share your Social Media posting plan for TFL's 30th & ADA's 30th.
  • S&E and Policy Synergies with Research Presentation Set up: CP
    • Action: Calendar invite: CP
    • Action: Send out PDF: CP
    • Action: TFL Team review & give Feedback
  • ACCESS for Aging Well Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Network Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Lending Library Issue
    • Action: Annabel will set up to Discuss & Resolve with Rachel
  • CDC/F Category 3
    • Action: Send out Announcements Nationally & Reminders - Tori
  • TFL Report to HHS | ACL & to Congress
    • Action: GaDOE Co-Op - Need $$ Data from TextHelp
    • Action: CIDI S&E - Need $$ Data from TextHelp
  • Ga DAS - Start Date/Nov. 19th Training
    • Action: CP will get info Jeni