Difference between revisions of "TFL Team Meeting - 7/20/2021"

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* Posters/handouts on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
* Posters/handouts on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
* Handouts on implementation strategies, product information
* Handouts on implementation strategies, product information
* Information on access from Pittsburg AAC Language Seminar - Karen Kangas

=='''TFL & ADA 30th Celebration'''==
=='''TFL & ADA 30th Celebration'''==

Revision as of 11:55, 19 July 2021

TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


TFL Director Updates (Carolyn)

  • ‘’’HR’’’
    • Critical Hire Process: AT Manager Position
    • Critical Hire Process: Training Position
  • Allocations
    • Make sure these are correct - any changes by 5pm today.
  • Projects:
  • GaDOE FY20 Co-PI Gina & FY 21 - Ben will be increasing his role to help Gina and me!
  • GVRA Contract FY 21 - Moving Forward - PI Ben & Co-PI's Martha and Zerrin
  • CDC Contract - NCE through Sept. 30, 2022.
  • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • ISO & ICF!
  • AT3 - $50K - (May-August 31)
  • Georgia Division of Aging (DAS) - CARES Act - (April 2021 - End Sept. 30, 2021!)
  • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
  • Wireless RERC - $35K
  • Proposals:
    • GVRA Transition Website
    • GaDOE Year 3: Early Development
  • TFL Strategic Planning - Focused Sessions
  • Upcoming:
    • Direct Services - Martha
    • AAC Lab - DeeDee
    • AT Considerations - Gina
    • Leadership & Training - Liz
    • TFL Research - Ben
    • TFL into CIDI S&E Research - Zerrin
    • Wrap Up & Action Items - CP

Almost Complete!! CDC/F Trainings & Activities (Category 3) (Carolyn)

  • COVID-19 Simplified Text 2-Minute Videos
    • Format: 5 Simplified Text Scripts for 2-minute videos
  • New CDCF Contract!
  • Vaccine Webinar #1
  • Vaccine Webinar #2

TFL AT Acquisition Updates


  1. Credit-Able - to FODAC!!
  2. Physical files will still remain in Danny's office


  1. Credit-Able applications are on hold

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 16(1) - AT Services During & After the Covid-19 Pandemic
  • ATOB Vol. 16(2) - Public Health: feature our work on CDC Project
    • Calls closed in June, Peer Review is in process

Mastery of Assistive Technology (MoAT)

  • MoAT Small Bets project:
    • Created a web based working model of the AT Mastery Continuum tool
    • Thanks to John Rempel for providing an accessibility overview of our web based tool
    • Working on a paper documenting the small bests project and findings to date
    • Awaiting word on seed grant opportunity to continue work in K-12 area.


  • Team has completed 2 focus groups on Mental Health Accommodations
    • Considering a third focus group to complete data collection
  • Resuming work on Workstations decision tree
  • Launching Validation Surveys for completed decision trees

Inclusive Tech Entrepreneurship Program (ITEP)

  • Instruction and Mentorship components have started
  • Contacting startups for externship

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • Two articles proposed
  • Working with John, Guy, and Maureen


  • Working with them as a Steering Committee member
  • Tactile Learning Materials in Science Education
  • Will be teaching UDL and designing 3D printed learning media


  • Working with RACDSP group to add a section to the survey
    • Survey has been comleted
  • Will conduct focus group with the DSPs
  • Survey for the 2020-2021 will be disseminated after this meeting

On the horizon

  • DAS-NWD Vaccine Project
  • GVRA

TFL State Leadership Activities - (Liz)

  • Tools for Life
    • Data Reminder: Are you entering training and presentation data? Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.
    • TFL Policy and Procedures - Keep going!
    • Webinar archives - Are any of yours missing? - Tori continues to update and organize
    • TFL Website, wiki - Liz, Kayla, Tori and Shaina
    • Training plan - host more virtually - we're doing it!
  • GCDD Accessibility Grant - Universal Design for Learning and Plain Language - Awarded!
    • June to September 2021 - $13,000
    • Liz, Norah, Tori (Carolyn and Trish support)
      • Met with GCDD team to start plan for trainings and creating the plain language guide
  • Credits - Training Team
    • CEU's - Continuing Education Units approved and distributed by the AAC Institute
    • CRC's - Certified Rehabilitation Counselor Credits approved and distributed by the Commissioner Rehabilitation Counselor Certification or CRCC
      • All applications must be submitted no later than 30 days before the live event.
  • CDC/CDC Foundation - Carolyn-PI, Liz-Co-PI, Trish-Project Support
    • COVID-19 Accessible Materials for Individuals with Disabilities
      • Planning for upcoming CDC trainings
  • Social Media - Send articles, webinars, videos, general information, etc. for posting to Tori
  • ATAP (AT3) - AT Reuse Activities, AT Database - Carolyn, Liz, Trish(support)
    • Webinar - Story Time: Pandemic Impact on AT Reuse Programs - Thursday July 22 at 3:00 PM
    • Webinar - Revenue Models for AT Reuse – Wednesday August 11 – 3:00 PM
  • TechSAge 2 RERC - Training and Outreach Check out the RERC TechSAge website to learn more. - Carolyn and Liz
    • APR - Completed! Thank you Rachel!
  • Webinars - ASK series; CDC series; Wired Wednesdays
  • Wireless RERC - Training and TA - Outreach & Public Awareness - Carolyn, Liz
    • Submitted June report!
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase - Focus groups, trainings, webinars - Carolyn, Liz, Tori, Rachel, Sarah, Ben

TFL K-12 Initiatives and Updates (Gina)

  • EdTrade – has gone live and we are getting ready for the first district to begin using it in the upcoming days
    • statewide rollout fall 2021
    • not open to the general public
    • only authenticated users will be able to log in
    • no “open” registration so to speak – special education directors will automatically receive log-in information, they will assign users in their school district
      • EdTrade Roles – AT Inventory Administrator, AT Inventory Manager, Basic User
    • one account per district, if a director leaves, we will change the information from our office – so we don’t end up with multiple district accounts
    • 4 transactions: borrow/loan, buy/sell, exchange/trade/swap, donate/give –
    • reuse database also inventory management tool for districts – before any equipment can be listed for a transaction, it must be listed as an asset in the district’s inventory

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1/ 20- Present All Centers 71
  • Device Demos 10/1/20- Present TFL 12
  • Device Loans 10/1/20- Present All Centers 78
  • Device Loans 10/1/20- Present TFL 20
  • Device Reutilization 1472

  • Wired Wednesdays- July and August will be completed by WATAP. Ciara is assisting with lining up someone for September and October.
  • Next DAS July 22nd, 1pm-2pm, August 19th, 1pm-2pm- June's training went well with 50 ppl attending.
  • First shipments of AT and AT Assessments for DAS have been delivered (2 assessments and 4 with AT) Working with 4 new individuals. 2 have been contacted and in the process of ordering equipment and others have left messages.
  • Network partners continue to reach out for AT guidance and/or setting up virtual meetings with their clients for AT solutions with TFL
  • ADRC Virtual Conference- Sal and Martha attended and presented- excellent attendance (we think over 300) for the presentation
  • Rachel, Sal, and Martha have turned in pre-recorded presentation for GGS Presentation on August 9th.

AccessGA Initiatives and Updates (Johan)

  • AccessGA
    • FY22 AccessGA Contract
    • Georgia Public Library Service
    • Dept. of Driver Services – technical assistance follow-up
      • technical assistance
    • AccessGA webinar: Living and Thriving with a Disability - First-Hand Accounts from Three People
    • Governor’s Mansion
      • Accessibility of 6-8 videos (working with captioning dept)
  • ATOB Article on Needs Assessment of Braille submitted
  • USG Initiatives
    • USG-HR employment application-underway
      • application accessibility evaluation
      • Technical assistance
    • USG UDOIT initiative with Brightspace LMS
      • sponsored project submitted as no cost extension
      • application accessibility evaluation
      • Technical assistance
  • VPAT for Koha 21.05 through the Equinox Open Library Initiative
  • ICT Summer Semester Course

AAC Labs (DeeDee)

  • Setting up AAC Lab laptop
  • Display equipment has been received
  • Planning an office day to begin setting up displays and plan posters

Display materials planned:

  • Device information
  • Posters/handouts on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
  • Handouts on implementation strategies, product information
  • Information on access from Pittsburg AAC Language Seminar - Karen Kangas

TFL & ADA 30th Celebration

  • Hashtags:
  1. ThanksToTheADA
  2. WhatCanYouDo #ChooseToInclude #Disability #ADA
  • November
    • Veterans
      • "Honor all who served - In times of war - In times of peace"
    • Publications & Fact Sheets
  • Veterans - ADA Fact Sheets & Publications from the ADA National Network
  • Veterans Resources from the Southeast ADA Center
  • Veterans & Families Resource List from ADA Live!
  • ADA Live! Episodes by Topic - veterans
    • Social Media
  1. HONORINGVETS – Show your Support on Twitter
    • VAntage Point Blog from U.S. Dept. of Veterans Affairs
    • Greenlight a Vet Program and help show that every Veteran has a story
  • December
    • Shaping a Universal Future
      • National ADA Symposium - Save the Date! Registration opens in January.
  • Resources: International Day of Persons with Disabilities (IDPD)
  • United Nations (UN)– International Day of Persons with Disabilities
  • Convention on the Rights of Persons with Disabilities (CRPD)
    • Sharing ADA Stories
  • StoryCorps & Disability Visibility Project
  • StoryCorps MobileBooth Tour
    • ADA Legacy Project - Preserve. Celebrate. Educate.

Open Enrollment begins October 21st!

  • Open Enrollment for 2021 Benefits selection begins tomorrow October 21st and ends November 6th. This is an active enrollment - meaning you must log into the system and confirm your benefits even if no changes are being made. Additionally, you will need to certify you and your dependent(s) (age 18 and older) tobacco use status. Tobacco users will be charged $100 per month, per person for using tobacco products and system automatically defaults to tobacco user.

Action Items & Follow Up

  1. Complete your Open Enrollment for 2021 - 11/6
  2. Complete Your GT Compliance - 11/17!
  3. TH - Create and Share your Social Media posting plan for TFL's 30th & ADA's 30th.
  • S&E and Policy Synergies with Research Presentation Set up: CP
    • Action: Calendar invite: CP
    • Action: Send out PDF: CP
    • Action: TFL Team review & give Feedback
  • ACCESS for Aging Well Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Network Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Lending Library Issue
    • Action: Annabel will set up to Discuss & Resolve with Rachel
  • CDC/F Category 3
    • Action: Send out Announcements Nationally & Reminders - Tori
  • TFL Report to HHS | ACL & to Congress
    • Action: GaDOE Co-Op - Need $$ Data from TextHelp
    • Action: CIDI S&E - Need $$ Data from TextHelp
  • Ga DAS - Start Date/Nov. 19th Training
    • Action: CP will get info Jeni