TFL Team Meeting - 8/17/2021

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


TFL Director Updates (Carolyn)

  • ‘’’HR’’’
    • Critical Hire Process: AT Manager Position
    • Critical Hire Process: Training Position
  • Allocations
    • Make sure these are correct - any changes by 5pm today.
  • Projects:
  • GaDOE FY20 Co-PI Gina & FY 21 - Ben will be increasing his role to help Gina and me!
  • GVRA Contract FY 21 - Moving Forward - PI Ben & Co-PI's Martha and Zerrin
  • CDC Contract - NCE through Sept. 30, 2022.
  • HHS DRRP - Aging Well ACCESS - 5 Yr. $2.5 Million
    • ISO & ICF!
  • AT3 - $50K - (May-August 31)
  • Georgia Division of Aging (DAS) - CARES Act - (April 2021 - End Sept. 30, 2021!)
  • 3 Yr HHS DRRP - AT Database - $1.5 Million - Meeting with partners from all over US.
  • Wireless RERC - $35K
  • Proposals:
    • GVRA Transition Website
    • GaDOE Year 3: Early Development
  • TFL Strategic Planning - Focused Sessions
  • Upcoming:
    • Direct Services - Martha
    • AAC Lab - DeeDee
    • AT Considerations - Gina
    • Leadership & Training - Liz
    • TFL Research - Ben
    • TFL into CIDI S&E Research - Zerrin
    • Wrap Up & Action Items - CP

Almost Complete!! CDC/F Trainings & Activities (Category 3) (Carolyn)

  • COVID-19 Simplified Text 2-Minute Videos
    • Format: 5 Simplified Text Scripts for 2-minute videos
  • New CDCF Contract!
  • Vaccine Webinar #1
  • Vaccine Webinar #2

TFL AT Acquisition Updates


  1. Credit-Able - to FODAC!!
  2. Physical files will still remain in Danny's office


  1. Credit-Able applications are on hold

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 16(1) - AT Services During & After the Covid-19 Pandemic
  • ATOB Vol. 16(2) - Public Health: feature our work on CDC Project
    • Calls closed in June, Peer Review is in process

Mastery of Assistive Technology (MoAT)

  • MoAT Small Bets project:
    • Submitted a SMART TECH Report - paper documenting the Mastery of AT project and findings
    • Seed grant proposal in K-12 area was not funded. Awaiting word on NIDILRR FIP proposal.
    • MoAT presentation accepted at GA EdTech Conference (ATL, Nov 3-5)


  • Team is preparing for an additional focus group on Mental Health Accommodations
  • Resuming work on Workstations decision tree
  • Launching Validation Surveys for completed decision trees

AT Network

  • Beginning the process of mapping categories of AT from the AbleData database to the ISO 9999 classifications
  • Team has been exploring how to leverage evaluations done by TFL to help "seed" database
    • Dee Dee & Ben have proposed a template with levels at which eval data might be accessed.
    • Also looking for PowerPoint presentations and papers to include in the database.

Inclusive Tech Entrepreneurship Program (ITEP)

  • Instruction and Mentorship components have started
  • Contacting startups for externship

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • Two articles proposed
  • Working with John, Guy, and Maureen


  • Working with them as a Steering Committee member
  • Tactile Learning Materials in Science Education
  • Will be teaching UDL and designing 3D printed learning media


  • Working with RACDSP group to add a section to the survey
    • Survey has been comleted
  • Will conduct focus group with the DSPs
  • Survey for the 2020-2021 will be disseminated after this meeting

On the horizon

  • DAS-NWD Vaccine Project
  • GVRA

TFL State Leadership Activities - (Liz)

  • Tools for Life
    • Data Reminder: Don't forget to enter in your public awareness and I & A data. Include your presentations, trainings, public awareness, education, etc. in the database each month.
    • TFL Policy and Procedures - Keep going! Follow up in late October.
    • Webinar archives - Are any of yours missing? - Tori continues to update and organize and will be reaching out
    • TFL Website, wiki - Liz, Kayla, Tori and Shaina - Soon!
    • Training plan - host more virtually - we're doing it!
  • GCDD Accessibility Grant - Universal Design for Learning and Plain Language - Awarded!
    • June to September 2021 - $13,000
    • Liz, Norah, Tori (Carolyn and Trish support)
      • Met with GCDD team to start plan for trainings and creating the plain language guide
  • Credits - Training Team
    • CEU's - Continuing Education Units approved and distributed by the AAC Institute
    • CRC's - Certified Rehabilitation Counselor Credits approved and distributed by the Commissioner Rehabilitation Counselor Certification or CRCC
      • All applications must be submitted no later than 30 days before the live event.
  • CDC/CDC Foundation - Carolyn-PI, Liz-Co-PI, Norah - Content Creator and Manager, Trish-Project Support
    • COVID-19 Accessible Materials for Individuals with Disabilities
    • Issue Briefs on 1. Planning Accessible Meetings, 2. Creating Accessible Text Docs, and 3. Creating Accessible PowerPoint Presentations
      • Planning for upcoming CDC trainings
        • Training 1: Enhancing Awareness of Disability and Accessible Communication - Tuesday, August 10 at 2:00 PM, prep at 1:30PM
        • Training 2: Communicating with People  who are Blind or have Vision Related Disabilities - Tuesday August 17 at 3:00PM, prep at 2:30PM
        • Training 3: Communicating with People  who are Deaf or have Hearing Related Disabilities - Tuesday August 31 at 3:00PM, prep at 2:30PM
        • Training 4: Communicating with People with Extreme Low Literacy Including People with Cognitive or Intellectual Disabilities - Tuesday, September 14 at 3:00PM, prep at 2:30PM
  • Social Media - Send articles, webinars, videos, general information, etc. for posting to Tori
  • Graphic Design Projects - Kayla
  • ATAP (AT3) - AT Reuse Activities, AT Database - Carolyn, Liz, Trish(support)
    • Webinar - Story Time: Pandemic Impact on AT Reuse Programs - Thursday July 22 at 3:00 PM - Completed!
    • Webinar - Revenue Models for AT Reuse – Wednesday August 11 – 3:00 PM
  • TechSAge 2 RERC - Training and Outreach Check out the RERC TechSAge website to learn more. - Carolyn and Liz
  • Webinars - WORK ACCESS series; Wired Wednesdays
  • Wireless RERC - Training and TA - Outreach & Public Awareness - Carolyn, Liz
    • Submitted July report!
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase - Focus groups, trainings, webinars - Carolyn, Liz, Tori, Rachel, Sarah, Ben

TFL K-12 Initiatives and Updates (Gina)

K-12 Updates

  • Composing Year 3 Statement of Work for GaDOE
  • Actively supporting current K-12 deliverables
    • Current focus EdTrade soft launch & feedback
    • GaDOE Video Series – Year 2 – finishing touches
    • school year start up  increase in requests
  • August 10, 2021 @ Direct Services Team Meeting – GaDOE refresh (look for dates to reschedule)
    • AT Portal registration, links, AT Portal Guides
    • SRI Database & locating & searching for GaDOE information
    • Email examples/responses
  • Presentations
    • Core Vocabulary, September 14, 2021 3:00 -3:30 (DeeDee) – 3 / 3 in GaDOE Webinar Series for Year 2
    • DeKalb County School Psychologist, September 15, 2021 (Gina) – TFL & GaDOE Partnership
    • Texthelp – request training rooms November 9 or 16, 2021 – Texthelp Talks – in person
    • Teachers of the Visually Impaired (TVI) Consortia, January 21, 2022 – TFL, GVRA & GaDOE Partnership presentation
    • Emory Autism Center – AT / AAC for the Neurodiversity Class (result of the Georgia College Transition Partnership Grant), November 2021
  • TFL AT Demos - virtual and face-to-face (we have a couple of upcoming face-to-face demos scheduled)

GVRA Project (Ben)


  • GVRA Contract has been approved and signed!
  • OSP has entered GVRA Contract into Grants & Contracts system.
  • WorkTag #s have been assigned for both GVRA and Walton Subcontract.
  • Patrick is working on Walton contract.
  • Next steps: Software purchase orders and payment

GVRA Updates

  • Ben met with Jeff Allen on 8/5 (GVRA Lead on this project) to discuss project parameters.
  • Ben, Martha and Zerrin met with GVRA Transition team on 8/13 for introductions and an overview of the project.
  • Next Steps: meeting with larger GVRA team (including AWT) to discuss:
    • "Pilot within Pilot"
    • Establish a model for reporting

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1/ 20- Present All Centers 110
  • Device Demos 10/1/20- Present TFL 14
  • Device Loans 10/1/20- Present All Centers 141
  • Device Loans 10/1/20- Present TFL 45
  • Device Reutilization 2437

  • Wired Wednesdays- Ciara is working on September and October. WATAP will be covering November and December
  • Last DAS Cares Act webinar is this Thursday, August 19th. Sal and Martha will be presenting on connectivity and special guest Amy Woodralls from Senior Connections will present on a project they are doing
  • Sal and Martha mailed out another big shipment for DAS participants last Thursday. We have gotten 3 more referrals and are making calls and will order equipment. In-office today to mail out a few items that had not come in yet.
  • Gina and Martha in the office today for an in-person demo. Shall we order for masks, wipes, and sanitizer? Eric's email said this would be TFL funds.
  • Have gotten several requests for demos for students regarding reading and writing and math. Martha and Gina have been scheduling these- virtually and in-person
  • GGS Presentation on August 9th went really well with lots of questions.
  • Met with West Ga Library and they are writing a grant and would like to include TFL- costs for trainings and consultation for using funds to purchase AT for senior population

AccessGA Initiatives and Updates (Johan)

  • AccessGA
    • AccessGA Satisfaction and Future Needs Survey
    • Captioning of Governor’s Mansion Clock Videos
    • Technical Assistance
      • State ADA newsletter
      • Georgia Department of Community Affairs
      • Dept. of Driver Services online application – completed
    • Web Accessibility Evaluations
      • Georgia Public Library Service
  • Fee-for-Service
    • USG HR: Employment application review for internal and external applicants – completed
      • Follow-up technical assistance
      • Submission of draft Needs Assessment and additional services to be considered
    • Equinox Open Library Initiative
    • Completion of VPAT
    • UDOIT Tool Evaluation for Brightspace LMS
      • Contract finalized – extended to end of year
      • Awaiting availability of testing environment and credentials
    • Centenary University (awaiting SoW approval)
      • Web A11y Eval
      • Follow-up technical assistance
    • Library Accessibility Alliance
      • high-level/preliminary accessibility evaluations of library e-resources
    • GLASS Name Change: Georgia Libraries for Accessible Statewide Services (GLASS) to Georgia Library Service for the Blind and Print Disabled (GLS)
      • Website Overhaul (accessibility is critical)
    • Partnership for Inclusive Innovation (GT)
      • Request for web a11y eval
      • CIDI Membership in process
    • CDC Foundation
      • Creation of accessible office documents and digital accessibility testing and compliance
    • CDC trainings
  • UX Initiatives
      • Several ongoing projects in the coming weeks/months involving UX
        • Aging Well Access
        • Dementia Access
        • Washington AT Access
        • AT Network
        • AT3 AT Access

AAC Labs (DeeDee)

  • Setting up AAC Lab laptop
  • Display equipment has been received
  • Planning an office day to begin setting up displays and plan posters

Display materials planned:

  • Device information
  • Posters/handouts on elements of AAC and Access (i.e., types of AAC devices, core words, switches, scanning access, etc.)
  • Handouts on implementation strategies, product information
  • Information on access from Pittsburg AAC Language Seminar - Karen Kangas
  • Model as a MASTER PAL for communication partner training

TFL & ADA 30th Celebration

  • Hashtags:
  1. ThanksToTheADA
  2. WhatCanYouDo #ChooseToInclude #Disability #ADA
  • November
    • Veterans
      • "Honor all who served - In times of war - In times of peace"
    • Publications & Fact Sheets
  • Veterans - ADA Fact Sheets & Publications from the ADA National Network
  • Veterans Resources from the Southeast ADA Center
  • Veterans & Families Resource List from ADA Live!
  • ADA Live! Episodes by Topic - veterans
    • Social Media
  1. HONORINGVETS – Show your Support on Twitter
    • VAntage Point Blog from U.S. Dept. of Veterans Affairs
    • Greenlight a Vet Program and help show that every Veteran has a story
  • December
    • Shaping a Universal Future
      • National ADA Symposium - Save the Date! Registration opens in January.
  • Resources: International Day of Persons with Disabilities (IDPD)
  • United Nations (UN)– International Day of Persons with Disabilities
  • Convention on the Rights of Persons with Disabilities (CRPD)
    • Sharing ADA Stories
  • StoryCorps & Disability Visibility Project
  • StoryCorps MobileBooth Tour
    • ADA Legacy Project - Preserve. Celebrate. Educate.

Open Enrollment begins October 21st!

  • Open Enrollment for 2021 Benefits selection begins tomorrow October 21st and ends November 6th. This is an active enrollment - meaning you must log into the system and confirm your benefits even if no changes are being made. Additionally, you will need to certify you and your dependent(s) (age 18 and older) tobacco use status. Tobacco users will be charged $100 per month, per person for using tobacco products and system automatically defaults to tobacco user.

Action Items & Follow Up

  1. Complete your Open Enrollment for 2021 - 11/6
  2. Complete Your GT Compliance - 11/17!
  3. TH - Create and Share your Social Media posting plan for TFL's 30th & ADA's 30th.
  • S&E and Policy Synergies with Research Presentation Set up: CP
    • Action: Calendar invite: CP
    • Action: Send out PDF: CP
    • Action: TFL Team review & give Feedback
  • ACCESS for Aging Well Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Network Overview Set up: CP
    • Action: Calendar invite: CP
  • AT Lending Library Issue
    • Action: Annabel will set up to Discuss & Resolve with Rachel
  • CDC/F Category 3
    • Action: Send out Announcements Nationally & Reminders - Tori
  • TFL Report to HHS | ACL & to Congress
    • Action: GaDOE Co-Op - Need $$ Data from TextHelp
    • Action: CIDI S&E - Need $$ Data from TextHelp
  • Ga DAS - Start Date/Nov. 19th Training
    • Action: CP will get info Jeni