TFL Team Meeting - 8/18/2020

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TFL Mission

  • Increase access to and acquisition of assistive technology devices and services so Georgians of all ages and disabilities can live, learn, work and play independently in communities of their choice.

Team Meeting Expectations

1. All TFL team meetings are no/light device meetings. This means using your device professionally, minimally, as an accommodation, or for emergencies.

2. Be mindful of the time you are given for your updates.

3. Provide thoughtful and comprehensive updates to the team. This time is the opportunity for everyone to learn about TFL projects and activities.


TFL Director Updates (Carolyn)

  • Check In - How are You?
  • Diversity Symposium - September 9th
    • USG COVID-19 Updated Telework & Flex forms
  • FY21 Allocations (July 1, 2020 - June 30, 2020)
    • Please, double check and let me know if you have any questions/corrections
    • Want to help you have work that is meaningful and that enjoy!
  • CDC
    • Kudos to John! - Ranking
    • Kudos to Liz & Sam! Dissemination Plan!
    • Thank you, DeeDee & Norah!
    • Need Help with Specific Activities
      • Small Contract with Vicki Clarke
      • Contract with ASL Interpreter/CDI
      • Working on Focus Groups getting Gift Cards for Participating
  • Funding:
    • Georgia Division of Aging (DAS) - In Process! Waiting for final Signatures & Worktag!
    • GaDOE FY20 & FY 21 - Co-PI Gina
    • GVRA Contract FY 21 - In Discussions with GT Leadership - Co-PI Martha & Zerrin
    • CDC Contract (9 Mths) - Co-PIs Liz & Johan
    • MENTAL COVID-19 Grant - Co-PI Maureen Linden
    • HHS DRRP - Aging Well ACCESS...! Update. 5 years - 2.5 million
  • Danny Keynote for GDOC Braille Graduates!

TFL Research Updates (Ben S., Zerrin & Carolyn)

Assistive Technology Outcomes & Benefits (ATOB) Journal

  • ATOB Vol. 14 - Complete & Released! Thank you, Tori!! ATOB Vol. 14
  • TFL (Vol 15) Article on DBHDD Project has been submitted.
  • Waiting for results of peer review.

What Users of AT Wish Developers Knew... complete

  • Report will be submitted shortly
  • Presentations have been submitted to:
    • GA Ed. Tech Conference (Nov/Atlanta)
    • ATIA (Feb/virtual)

Work ACCESS Project (Decision Tree Project) Content

  • Liz & Carolyn - Working on "Telework"
  • Ben & Dee Dee finalizing "Communication" tags and descriptions
  • Other members of the team wrapping up first round of tasks on "Reading & Writing":
  • proofing, short descriptions, validation, tagging & mapping to decision tree, etc.)

Work ACCESS Programming

  • Functioning model (skeleton) is out on a server for preliminary review. More robust version coming soon.
  • Annabel is helping with visual design for interface

Mastery of Assistive Technology (MoAT) Small Bets project kicked off July 1st.

  • Team has finalized panel of AT "power users"
  • First round of data collection will start in late August.

Aging - Decision Tree Project (Washington State)


  • IRB has been submitted and response has been received


  • Survey development

USG BOR Survey

  • will be disseminated next week

TFL State Leadership Activities - (Liz)

Data Reminder: Don't forget to include your presentations, trainings, public awareness, education, etc. in the database each month.


  • Tools for Life
    • Virtual Programming presentation for CIDI research team - Liz, Sam
    • TFL Policy and Procedures - Liz, Sam
    • Keeping Wiki updated and organized - Tori
    • TFL Website Redo - Liz, Sam, Shaina, CP
    • Diversity Symposium on September 9 - Liz, Danny
      • Panel recording Friday 8/21
  • CDC
    • Accessible Materials and Culturally Relevant Messages for Individuals with Disabilities
    • Carolyn PI, Johan and Liz Co-PI
      • Dissemination needs - collection of organizations and point of contact - in MS Teams!
  • Social Media
    • Send articles, webinars, videos, general information, etc. to post and share with followers
    • Like, Follow, and Share our pages with your networks and beyond
  • ATAP (AT3)
    • Liz is finishing final report
    • Exploring 2021 contract and deliverables - CP & Liz
      • AT Reuse Activities (PIOC)
      • Social Isolation/Connectedness Coalition (ACL/n4a) - CP, Liz, Rachel and Martha
  • TechSAge 2 RERC - Training and Outreach
    • Carolyn and Liz
    • Design Competition - Carolyn & Danny lead, Liz support
    • Check out the RERC TechSAge website to learn more.
  • Webinars
    • Working on expanding our webinars
      • Able to offer CRC's and CEUs
    • Wired Wednesdays
    • ASK series
    • More webinar offerings from TFL?
  • Wireless RERC - Training and TA
    • Carolyn, Liz, Sam, Raminta
    • Outreach & Public Awareness ongoing (Sam lead)
    • Submitting to the Technology and Disability Policy Highlights (TDPH)
  • Work ACCESS - Decision Tree/AT Software KnowledgeBase
    • Carolyn and Liz - Telework
      • focus groups, training

TFL K-12 Initiatives and Updates (Gina)

K -12

  • K-12 Contract FY 20 Updates
    • Portal
      • 204 users registered representing:
        • 128 districts
        • 9 Charter Schools
        • 4 State Schools
        • 1 Georgia Network for Educational and Therapeutic Support (GNETS)
        • Total of 141 LEA’s represented/registered
    • Software
      • 87 districts signed and operational
      • 243,699 licenses provisioned (Read & Write, EquatIO, & WriQ)
    • Deliverables Completed
      • 5 mini videos (Speech-to-Text, Text-to-Speech, Graphic Organizers, Captioning, & Visual Supports)
    • Deliverables In Process and/or On-going
      • Consultations – Portal open for consultations
      • Loans – prepared to begin loans for 2020-21 school; loan to districts requesting
      • supporting webinars with Texthelp & GaDOE (contract to do 3 webinars, we’ve done 1) to continue to support software support and implementation
      • new schedule posted on GaDOE website for 2020-21 school year @; 3/5 videos posted here as well
      • EdTrade – development in process; materials development for roll-out
      • Discovery Surveys – beginning stages; draft questions
  • K-12 Contract FY21 Updates
    • Provided SOW to GaDOE
    • GVRA funds – Statement of work – moving forward and preparing to submit
  • Accessible Educational Materials (AEM) Cohort Application
    • Collaboratively worked on this with GaDOE with active roles from TFL and CIDI
    • intensive AEM technical assistance for selected states
    • announcing states end of this week or early next week

TFL Direct AT Services - AT Access Updates (Martha)

  • Device Demo 10/1-19 until present All Centers 291
  • Device Demos 10/1/19 - Present TFL 77
  • Device Loans 10/1/19- Present All Centers 193
  • Device Loans 10/1/19- Present TFL 80
  • Device Reutilization 2921

  • Wired Wednesdays are going great! Next on will be August 12 with Ciara covering Capti. Need people to sign up for Sept
  • Working with Liz to turn some of these into an hour for CRC and CEU credits
  • DAS Cares Act Funding as been approved!
    • SOW
    • 1. Assist 39 consumers (at least 3 in each of Georgia’s 12 Area Agency on Aging (AAA) Planning and Service Areas) with procurement of appropriate AT solutions (including set-up/training/support on use of device) to address Activities of Daily Living/Independent Activities of Daily Living (ADL/IADL) needs and/or social connectedness (including connectivity solutions, data plans, etc..). Telephonic support on device use should remain available throughout contract period.
    • 2. Provide assessments to identify appropriate AT solutions to 16 clients, serving at least one client in each of GA’s 12 AAA Planning and Service Areas (maximum of 1 client served in Atlanta region). Maximum rate per assessment is $1,500, inclusive of mileage/travel expenses/staff time/tools used in assessment.
    • 3. Provide one online training/education event regarding AT solutions, implementation, or access/funding options in each quarter of the contract period for a total of 4 trainings.
    • 4. Initiate design and development of Dementia and/or Social Connection/Isolation ACCESS (Addressing Concerns and Challenges with Everyday Solution Strategies) system to help Georgia’s ADRC network identify AT solutions quickly and accurately.
    • 5. Provide client and service data and monthly reports to DAS as required.
  • Carolyn, John and Martha to follow up with Dr. Lisa Adams and Rick Sigman with the University of West Ga Wednesday.
  • Washington Access AT List has been completed and Sarah, Sal, Martha, and Rachel are reviewing and making changes
  • Washington ACCESS- Rachel, Sarah, Sal, and I finishing spreadsheet to get to Matthew on Thursday
  • Display equipment for AAC lab has been submitted and approved, computer access equipment is being researched.
  • Working on product and AAC information sheets for AAC lab
  • Work Access Communication tasks are being finalized
  • Additionally: Virtual demo provided last week and another one scheduled this week with consumers reaching out to TFL for AT guidance.
  • Ga State Gerontology class- Rachel and Sal participated in a virtual presentation: "Careers in Aging: Meet the Expert"

TFL AT Acquisition Updates (Danny)

Remote Demo Invitation

Adam Palmer is going to be doing a demonstration of some new features of the Orcam MyEye and Read. He will also be demonstrating the newest version of the eSight.


Lots of interest and applicaitons coming in

New database is moving forward

GA Resources Presentation

Being tidied up and will then be shared

Staff-wide webinar is possible as well

NCIL Updates

Format is working well

Great workshops/discussions

  1. Pollicy updates on how COVID-19 and institutions
  2. Discussions of how AT can further IL goals
  3. ADA 30 discussion
  4. SILC (inaccessible) video showing


Submitted two presentations

Virtual AT lab is likely going to happen

AccessGA Initiatives and Updates (Johan)

Action Items & Follow Up